Define project management 2 identify the components

1. Define project management
2. Identify the components of a project
3. Know the roles and responsibilities of a project manager, sponsor,
stakeholders and team members and how they interact during a project
4. Understand why a project scope and charter help in planning the project
5. Learn how to develop a checklist, schedule and critical path method
6. Show awareness in your project by building quality into the project
7. Identify risks that may be associated with the work effort and develop a
plan for mitigation
8. Determine any procurement and/or budget requirements
9. Train and mentor team members
10. Communicate with all stakeholders throughout all phases of the project
Final Work
Any paperwork related to the project – completed
schedule, budget, team minutes, lessons learned, etc. –
should be placed in a file, notebook or some other storage
medium. Identify a gatekeeper for the documentation.
Future teams can reference all this information and
potentially save considerable time when starting up the
next project.
It is important to get good feedback from the customers and
the rest of the project team. In professional environments, project man-
agers typically have a formal evaluation process they use to gain
feedback. The information learned from these evaluations becomes
additional lessons learned and provides a means for continuous improve-
ment. This is an essential part of ensuring satisfaction with the job. It also
helps determine whether all work has been completed or if more work is
still anticipated.
During the Closing process, if additional requirements were identified, it
would be appropriate to establish this work as another project.
Contract Closeout
Another step often missed in closing out a project is the
need to ensure contract closeout. Inform vendors or
suppliers, consultants or other stakeholders that the
project is closing and ensure that payment for services provided are in
process or will be soon. Team members should sign off on the completion
of the project; it is common for the customer and sponsor to sign off on
behalf of the other stakeholders. This is an item that should have been
addressed earlier in the initiating and planning phases.
Celebrate! Celebrate! Celebrate!
In addition to the lessons learned session and storing all documents, it’s
time for the team to celebrate! Regardless of how well the project went,
celebrating the project’s end is an important way to wrap it up.
The celebration can be anything special you want to do, depending on the
budget available.
• It might be as simple as a thank you at the end of the lessons
learned meeting along with presenting a certificate or ribbon
to each team member.
• Food is always welcome. Whether it’s a dinner, a lunch, cookies or
a candy bar – your team members will appreciate it!