Ask oracle to include recommendations for training

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provide training on Purchasing modules, functions and procedures. Ask Oracle to include recommendations for training specific to their recommendations for improvements and road forward for the People Soft (SHARE) system and consider contracting Oracle Trainers to provide specific training for State of NM Purchasing “Super Users” and others, as possible. Update and utilize existing UPK Training facilities for training end users. P AGE 34
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eP ROCUREMENT & S TRATEGIC S OURCING Contingency Plan : Identify Super Users at Central Purchasing and each Agency who will be responsible to train end users at their location or unit. These Super Users will also be responsible for providing first level End user support on Purchasing functions and procedures to end users in their location. Develop Training materials and webinars and make available to Purchasing and Agency end users. Risk 6: Loss of Project Manager under POD Professional Services Contract Loss of Project Manager under POD Professional Services Contract Probability : CERTAIN Impact : HIGH Mitigation Strategy : Contract with Oracle to provide Project Management planning and oversight for the testing and training phases of the project. It is too late in the project life cycle to bring in another project manager who is not already familiar with the project. Contingency Plan : Ensure that e-Procurement Project Team works with Oracle to manage balance of the project and begin planning for the next phase -- Optimization B Note, there is a Proposed Risk in the Risk log dated as of 8/3/2009, It has been determined since the last set of meetings that this risk (DOT project schedule interfering with this one) will not happen because of differences in timing and because DOT will be developing and testing on instances separate from our Dev and Test environments. As a follow up, Phase I for the implementation of the Optimization A recommendations has gone live on October 9, 2009. The Project Risk Assessment will be updated as part of the Planning Phase for Phase II. 11.0 COMMUNICATION PLAN FOR EXECUTIVE REPORTING 11.0 COMMUNICATION PLAN FOR EXECUTIVE REPORTING State of New Mexico – State Purchasing Division e-PROCUREMENT PROJECT COMMUNICATION PLAN What Who/Target Purpose When/Frequency Type/Method(s) Initiation Meetings All stakeholders* Gather information for Initiation Plan Before Project Start Date Meeting P AGE 35
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eP ROCUREMENT & S TRATEGIC S OURCING What Who/Target Purpose When/Frequency Type/Method(s) Distribute Project Initiation Plan All stakeholders* Distribute Plan to alert stakeholders of project scope and to gain buy in. Before Kick Off Meeting Before Project Start Date Document distributed electronically and posted on project website Project Kick Off All stakeholders* Communicate plans and stakeholder roles/responsib ilities.
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