The department in the reply explained that though the

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The Department in the reply explained that though the payment to DVB and DJB is made by 3 rd of each month, the provision for the same is kept in the inflow/outflow statement for the period 16 th to 30 th of the previous month because sufficient receipts do not materialise in the first week . In view of the reply, the para No. 14 is recommended for settlement. (ii) In the statement for the period 16.11.2000 to 30.11.2000, the opening cash balance was shown as Rs.34.69 crore instead of actual cash balance of Rs.44.69 crore. Similarly, in the statement for the period 16.3.2001 to 31.3.2001, the opening cash balance was shown as Rs.92.23 crore instead of actual cash balance of Rs.95.23 crore. The incorrect accountal of opening cash balances resulted in less investment. The Department in their reply explained that this incorrect accountal took place as the information was received telephonically. However, the staff has been instructed to rely on written information only in future. - 84 -
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(iii) In some cases the figures of anticipated receipts, as advised by the Department concerned, were either not taken into account at all or less receipts were accounted for. On the other hand figure of anticipated expenditure was adopted more than that advised by the Department concerned resulting in loss of interest of Rs.2.23 lakh. The Department in their reply explained that as the information regarding anticipated receipts was received late from the Enforcement Department, the same could not be included in the statement. The Department further explained that CBS adopted anticipated expenditure of Rs.1.90 crore instead of Rs.0.90 crore due to a typographical error. - 85 -
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ITEM NO. 3 (xii) (E-7) PURCHASE OF MACHINERIES- GARBAGE COMPACTOR WITH COMPACTABLE GARBAGE BINS & HEAVY DUTY ROAD INDUSTRIAL SWEEPING MACHINERY TO BE MOUNTED ON TATA/LEYLAND CHESSIS. 1. The Council vide Item No. 3(xii) dt. 21.1.2003 accorded administrative approval and expenditure sanction to the estimate for purchase of machinery – garbage compactor, compactable bins and heavy-duty industrial road sweeping machine amounting to Rs. 5,38,50,000/-. Since the action was to be taken on priority, approval of the then Chairperson was obtained on 23.1.2003 to invite short notice tenders of 10 days by giving a wide publicity in 3 leading newspapers. The last date of receipt of application, sale, opening of tenders was fixed as 3.2.2003, 5.2.2003 and 7.2.2003 respectively. 2. The sealed item rate tenders were invited on turn-key basis in 3 covers. The first cover was to contain technical specifications, details of supply & other relevant documents and any other details considered by the tenderer. The second cover was to contain the financial bid and the third cover to contain the details of earnest money. In connection with the above work, there were certain queries from various firms on the issue of tender documents. The matter was discussed and with the prior approval of the then Chairperson, the due date of the above tenders were extended for seven days by issuing a corrigendum in the press in the same newspapers with the last date of receipt, issue and receipt of tenders was fixed as 10.2.03, 12.2.2003 and 14.2.03 respectively.
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