Assesment 1 project communication.docx

3 who prepares the agenda for the meeting if we speak

Info icon This preview shows pages 4–6. Sign up to view the full content.

View Full Document Right Arrow Icon
3.- Who prepares the agenda for the meeting? If we speak about the agenda, you have to speak about who prepares it, so to talk of this first I have to say that there is a legal authority who dictates the agenda which will be the governing board, so if there is no law policy or procedure of the company the authority in charge is the board by vote (it has to be majority), now after knowing that we can talk about who prepares the agenda, so in first case it should be the board, but its very often that the delegate this job to other parts, for example to the manager, or to an agenda committee, but the board always o has often has they can solicit certain items or reviews about the meeting to be in touch with everything 4.- What should be included in the agenda? If we talk about an agenda first it is a scheduled and arranged meeting which gives initial details of the meeting and as said before relevant information that helps the way or direction of a meeting, so in an agenda there is a lot of things that can be included, some of them are correspondence, the date, time and place of the meeting, general business, reports, statements of the meetings purpose, etc.
Image of page 4

Info icon This preview has intentionally blurred sections. Sign up to view the full version.

View Full Document Right Arrow Icon
5.- When should you prepare and distribute final documentation? Once you have included everything in the agenda and you think everything is ready for the meeting you should check the documentation and the relevant documents, this because sometimes there can be problems and to avoid them, so you should check all the documentation, sometimes review the electronica copies, so then you can double check the information and make sure everything will go accordingly to the plan or scheduled meeting, sometimes it’s also a good idea to check with other persons that could be involved and see if there is any mistake or something missing When you did all this, you will need to send the documents to the persons that are involved, this can be through email, electronic devices or even printing it, and it’s also very important that you follow the instructions that you have been told so then you can give the right documentation in time, sometimes also is a clever idea to print more than 1 copy just in case something happens, this guarantees you no mistakes 6.- Prepare a proper agenda with all the details for a one-day meeting Project Meeting Agenda Date : 25-08-2017 Time: 9:00 AM Location: Room A165
Image of page 5
Meeting Chair : Ivan Radic E. Email: [email protected] Phone: +61 435 176 786 Meeting Organizer : Nicholas Arcos D. Email: [email protected] Phone: +61 424 184 795 Meeting Title: Budget for Project “X701” Attendants: - Finance Manager: Ronald Robinson R. - Human Resources Manager: Pablo Hernandez H. - Project Manager: Francisca Larach G. - General Manager: Nicolas Zondek S. Objectives (Steps) Welcome Duration: 5 Minutes (9:00 AM- 9:05 AM) Previous minutes Duration: 5 Minutes (9:05 AM-9:10 AM) Presentation of the project “X701” Duration: 1 hour (9:10 AM-10:10 AM) Questions About the Project Duration: 20 minutes (10:10 AM-10:30 AM) Answers of the Project Duration: 10 minutes (10:30 AM-10:40 AM) Budget Requirements Duration: 5 Minutes (10:40 AM-10:45 AM) Discussion about the Budget Duration: 10 Minutes (10:45 AM-10:55 AM) Next Meeting Date: 02-09-2017 Closer Time: (11:00 AM) Approval: ------------------------------------- Sign: -------------------------------------
Image of page 6
This is the end of the preview. Sign up to access the rest of the document.

{[ snackBarMessage ]}

What students are saying

  • Left Quote Icon

    As a current student on this bumpy collegiate pathway, I stumbled upon Course Hero, where I can find study resources for nearly all my courses, get online help from tutors 24/7, and even share my old projects, papers, and lecture notes with other students.

    Student Picture

    Kiran Temple University Fox School of Business ‘17, Course Hero Intern

  • Left Quote Icon

    I cannot even describe how much Course Hero helped me this summer. It’s truly become something I can always rely on and help me. In the end, I was not only able to survive summer classes, but I was able to thrive thanks to Course Hero.

    Student Picture

    Dana University of Pennsylvania ‘17, Course Hero Intern

  • Left Quote Icon

    The ability to access any university’s resources through Course Hero proved invaluable in my case. I was behind on Tulane coursework and actually used UCLA’s materials to help me move forward and get everything together on time.

    Student Picture

    Jill Tulane University ‘16, Course Hero Intern