5 expensive meetings are expensive to arrange they

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5) Expensive - Meetings are expensive to arrange they require a place, paperwork, prior communication, and travelling by the attendees. 6) Open to disruption - A meeting is prone to being disrupted by an element that is opposed to its objective. There are times when one passenger’s refusal to adjust himself delays the entire flight. The same for meetings. The spirit of give-and-take may be missing in some participants. 15.3.5. HOW TO CONDUCT A FORMAL MEETING IN EFFECTIVE WAY A. Activities before Conducting Formal Meeting Determine the objective - The necessity to call a meeting should be clearly set. If the objective is clear, then it is easy to conduct a meeting. Invite the Actual Participants - Those members whose presence is essential should be invited to attend the meeting. Make proper notification - The time, venue and date of meeting should be notified to every member before the meeting through proper media. Select and distribute agenda - An agenda is a road map which should be determined before the meeting and must be distributed to the every member before the meeting. B. Activities during Conduct Formal Meeting Starting the meeting - The chairman should greet the members and should open the meeting. Discussion - The chairman will highlight about agenda and will welcome the members to deliver speech for discussion. Point of order - If any point does not belong to legal issue or aspect can cause any member to raise question on point of order. Point of Information - If any member has any query can ask for clarification, which is known as point of information. Speaking through the chair - If any member wants to contribute in the discussion can get opportunity if the chairman permits. Ruling from the chair - If any controversy is found during discussion, then the chairman can provide ruling on that and stop the discussion. His ruling is final and binding. Point out the decision taken - The decision reached should be clearly stated to every member to avoid any confusion.
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173 State the course of action - The chairman should clearly state the action to be implemented. Here, the consent of the members is must. Close the meeting - When the meeting is over, the chairman declares the closing of the meeting and thanks the members for attending and contributing. C. Activities after Conducting Formal Meeting The Proper recording of the minutes and thereafter its distribution to the members should be ensured by the chairman. 15.3.6. OTHER VERBAL COMMUNICATIONS IN WORKPLACE Business professionals demonstrating effective verbal communication skills use spoken words to convey a message clearly and concisely. To get a message across, the sender needs to ensure the receiver correctly interprets the words. If not, confusion and conflict typically results. By successfully delivering a message, business professionals describe ideas, thoughts and directives that allow colleagues to work better together. Effective verbal communication begins by acknowledging what the audience needs. By planning what he wants to say, how he wants to say it
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