office staff room and one outside the main building in case the site becomes

Office staff room and one outside the main building

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office, staff room and one outside the main building in case the site becomes inaccessible). Other items impractical to keep within a grab bag (e.g. keys) could be stored elsewhere. It may be useful to add a note within the grab bag to ensure staff do not forget these crucial items when in a hurry. Suggested items for a grab bag: School Emergency Management and Business Continuity Plan, first aid kit, torch, batteries, whistle, camera (can be disposable), armbands/high visibility tabards, blankets, gloves, stationary, petty cash and foil blankets. This list is not exhaustive. It may not be suitable to keep all information in your grab bag as it could go out of date very quickly. Assign roles and responsibilities to staff i.e. during an emergency office staff take the following: visitors book, asbestos register, days school attendance registers, parent contact list, list of vulnerable pupils/adults. PLEASE NOTE: It is very important to ensure the above lists are regularly kept up to date. Activation Triggers and Initial Action This diagram sets out a process for when to fully or partially activate the SEMBCP. School Emergency Management Team (SEMT) The lead responsibility for a school’s response to an emergency will fall to its own School Emergency Management Team (SEMT). This group will also have the responsibility for invoking and activating the SEMBCP and for making the necessary decisions. This will be chaired by the most senior member of staff 5
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available (usually the Headteacher) and will be comprised of a number of staff who are considered most appropriate by the plan owner, along with a list of potential deputies. All members of the SEMT must have a copy of the plan at home and at school and be aware of the all roles and responsibilities (see below) to enable the school to react swiftly and accordingly. The SEMT should record all their decisions and actions (see Appendix 1 of the SEMBCP template) and be available for briefing sessions, handovers and post emergency debriefs. The plan should detail the contact information for each member of the SEMT. School Emergency Management Team – Roles and Responsibilities Position in School Role during incident Headteacher Owner of the plan. Assesses the information to get an overview of the situation. Activates the plan, if necessary. Activates SEMT and designates roles and responsibilities. Request appropriate emergency services. Co-ordinates from the school. Informs and liaises with the Local Authority. Deputy Headteacher(s) Assist Headteacher. Lead staff and pupil welfare arrangements on behalf of the Headteacher. Adopt leader role if Headteacher not available. Office Manager/Secretary Support Headteacher and/or Deputy Headteacher. Liaise with emergency services.
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