Running Header: Advanced Information Management8delivery of care and stimulate economy at the same time. The goal was to have all healthcare organizations develop and transition to EHR. This would allow complete access to patient’s records at any time and any place of treatment. Because of this, policies and standards were developed to further protect patient’s rights to privacy and security of their records and prevent PHI from getting into the wrong hands (Gialanella, 2017). Data integrity refers to the maintenance of the validity and reliability of the data availablein order to make the information useful (Acrobatiq, 2016). Patient should be able to trust that thedata regarding their health is consistent and correct. There should be no loss of or compromise of data between entry and storage in the database and it should be available whenever is it requested. Data security is what keeps the data accurate and is important in providing optimal care. Some safeguards that are used to protect data integrity in HIS are system audits and error detection programs. Audits creates a timestamp trail on the data and notes who documented and when. It can also track the changes made and only allowing authorized users to make these changes. Error detection programs can minimize errors in documentation. There are prompts that make sure documentation is completed correctly and error free. For example, an alert may pop up on the screen letting the nurse know that the number that was entered was out of the normal range which may warn the nurse to check and make sure she entered it correctly. These safeguards are important in keeping the quality of the data. This quality of data is what makes the data become essential information that can be used in the nursing process and quality measurement. (Acrobatiq, 2016) Data backup and recovery is important in the case of an event, such as a natural disaster, that can shut down or compromise the database (Acrobatiq, 2016). Normal environmental situations like an electrical power outage may temporarily make the information unavailable.
Running Header: Advanced Information Management9However, there are procedures that can be put into place where authorized users can still gain access to the needed electronic PHI. A technical safeguard that organizations can utilize is to have the system automatically back up the data entered so that the patient’s records is not completely lost when the hardware system fails (Acrobatiq, 2016). Having the information still readily available even during emergent situations is crucial in providing optimal care. The security rule of HIPAA requires covered entities to have a backup and recovery plan during downtime to prevent compromise to patient information (Lackey, 2016). Having a backup system will allow patients to requests or have access to their records at all times. Patients are able to trust that their health information is accurate and true. Some other technical safeguards that can be used to assure backup integrity and data retrievability are user identification with a