PPCC Training Manual 9 (1).doc

432 national competitive bidding ncb national

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4.3.2 National Competitive Bidding (NCB) National Competitive Bidding (NCB) is the competitive bidding procedure normally used for public procurement in the country of the purchaser and may be the most efficient and economical way of procuring goods or works which, by their nature or scope, are unlikely to attract foreign competition. It is necessary to ensure that economy, efficiency, transparency, and broad consistency are adhered to in going NCB. NCB may be the preferred method of procurement where foreign bidders are not expected to be interested because (i) the contract values are small, (ii) works are scattered geographically or spread over time, (iii) works are labour intensive, or (iv) the goods or works are available locally at prices below the international market. NCB procedures may also be used where the advantages of ICB are clearly outweighed by the administrative or financial burden involved and time constraint. Advertising may be limited to the national press or official gazette. Bidding documents may be in an official language of the country, and local currency is generally used for the purposes of bidding and payment. Adequate response time, say 4 weeks, for preparation and submission of bids should be provided. The procedures should provide for adequate competition in order to ensure reasonable prices, and methods used in the evaluation of bids and the award of contracts should be made known to all bidders and not to be applied arbitrarily. If foreign firms wish to participate under these circumstances, they should be allowed to do so. Bid security and other relevant performance securities must be provide by bidders. Standard Biddings must be developed to serve this purpose 4.3.3 Shopping - (International and National) Shopping is a procurement method based on comparing price quotations obtained from several suppliers, usually at least three, to assure competitive prices, and is an appropriate method of procuring readily available "off-the shelf goods" or "standard specification commodities" that are small in value. It is sometimes referred to as the Local Purchase system. Requests for quotations should indicate the description and quantity of the goods, as well as desired delivery time and place. Quotations may be submitted by telex or facsimile. The evaluation of quotations shall follow sound public or private sector practices of the purchaser. 22
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A written invitation must be issued to potential suppliers in which all relevant contractual terms of payments; short delivery period and conditions must be incorporated. International shopping (IS) should solicit quotations from at least three suppliers in two different countries. National shopping (NS) may be used where the desired goods are ordinarily available from more than one source in the country of the purchaser at competitive prices.
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