GlossaryOfProcurementTerms.doc

Qualified products list a list of products that

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QUALIFIED PRODUCTS LIST A list of products that, because of the length of time required for test and evaluation, are tested in advance of procurement to determine which suppliers comply with the specification requirements. Also referred to as an "approved brands list." REQUEST FOR PROPOSAL (RFP) A solicitation in which it is not advantageous to set forth all the actual, detailed requirements at the time of solicitation and responses are subject to negotiation. Price must be a factor in the award but not the sole factor. REQUEST FOR A bid for one-time, single purchase of goods/services. Non-negotiable. May be made Definitions Page 2
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QUOTATION (RFQ) by telephone, fax or sealed bids after 3 days’ posted notice. Certain dollar limits apply. Definitions Page 3
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RESPONSIBLE BIDDER A bidder whose reputation, past performance, and business and financial capabilities are such that the bidder would be deemed capable of satisfying an organization's needs for a specific contract. RESPONSIVE BIDDER A bidder whose bid does not vary from the specifications and terms set out in the invitation for bids. SOLE SOURCE An acquisition where, after a search, only one supplier is determined to be reasonably available for the required product, service or construction item. STATE AGENCY State institutions of higher education, offices of the elective state officers, the supreme court, the court of appeals, the administrative and other departments of state government and the offices of all appointive officers of the state. STATE PROCUREMENT OFFICER An individual designated by the State to act on behalf of the state to develop and administer contracts within the limits established by law. SUBCONTRACTOR A person or business who is providing or performing an essential aspect of the contract under the direction of the contractor. TABSHEET A spreadsheet prepared after most bid openings, reflecting all vendors and pricing. This becomes public record after award (see bid document or Division of Purchases website for instructions to obtain copy). VENDOR A business that provides or furnished goods, materials, or services. Definitions Page 4
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