All decisions related to the operation of the system

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all decisions related to the operation of the system, staffing assignments, Responsibilities Include: Ultimate project success. Diagnose potential problems Participate as “change” agents Develop realistic plans to deal with critical issues and execute changes effectively Decision authority regarding system module set-up Reviews work of Consultant Project Team Support Member Assignments Determine System Administration roles Problem Solving Project Planning Project Budgeting Project Schedule Contract Management Training Plans Communicate with Project Team Support Members, Business Owners and Steering Committee. Contributes to lessons learned. Project Team Support Staff assigned to the project on an as needed basis. P AGE 29
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eP ROCUREMENT & S TRATEGIC S OURCING R OLE OLE R ESPONSIBILITY ESPONSIBILITY Members Responsibilities Include: Define Buyer Requirements Define Vendor Requirements Define Contracts, RFP, ITB, Sole Source, GSA Requirements Define Business Requirements Module set-up input Functional Testing Scheduling of meetings and space Completion of assigned tasks Budget Tracking Purchasing and Processing Data Gathering Data Input System Administration Provide Resources as needed. Technical Support SHARE/DoIT Staff assigned to assist in defining infrastructure requirements and providing on-going support Duties Include; System/infrastructure Specifications Integration to other systems Requirements Data back-up and storage requirements Security Rules Data migration System installation Provide network connectivity and remote access Report Tool database Provide test/development environment Conduct system/network testing System Maintenance/Support Disaster Recovery Anti-Virus Protection Provide transition to operations guidelines and documentation System recovery requirements P AGE 30
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eP ROCUREMENT & S TRATEGIC S OURCING 6.5 Project management Methodology The project will follow a phased approach with a deliverables based methodology for review and acceptance by the project “Project Team”, the Project Directors, the Executive Sponsor and the Steering Committee. At the end of each phase a “go/no-go” decisions will be made. Microsoft Project software will be used for indentifying tasks/sub-tasks, time and resource requirements, risks and status. 7.0 CONSTRAINTS 7.0 CONSTRAINTS NUMBER DESCRIPTION 1 System must be integrated with other SHARE/PeopleSoft modules; including the financial system module(s) 2 Long-term approach to application architecture and implementation plan is necessary to allow for SPD required functionality to be achieved on an incremental basis. (i.e. there will be additional phases expanding to include on-line bidding/RFP handling and communication/collaboration) 3 Customization of PeopleSoft modules will be avoided by adapting SPD business processes 8.0 DEPENDENCIES 8.0 DEPENDENCIES
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