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A properly assembled project execution plan will have

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A properly assembled Project Execution Plan willhave control systems for drawing issue, cost recording, reporting, meeting times,agendas and minutes and all other management elements of a project.The Project Execution Plan prepared during the design stage should be updated toinclude all relevant information concerning the Contractor, together with anycontributions the Contractor is encouraged to make.Establish and implement the monitoring and control systems as set out in the PEP,or this document if a PEP is not being used.Implement an efficient office document control system covering referencing, issue,receipt, storage and retrieval of all project documentation.Arrangements must be made for start up meetings including team building exercisesand site induction procedures.The status and register of drawings for construction must be identified and themethod of registration and drawing status established.Initiate the Contractor in the project communication framework to ensure all partiescan communicate and report effectively to ensure the project objectives are met.Continue with the current relevant meetings and initiate the Site Progress/ContractReview meetings and the Contractor’s Co-ordination meetings.
Project Management Manual (Project Management Process)59Establish the cyclical issue of reports and meetings as detailed in this manual, or thePEP, whichever is appropriate.This will include the initiation of the Contractor’sreport and the Site Visit reports.All site instructions must be in writing.If they are given verbally on site they must beconfirmed by fax immediately upon return to the office.4.5Teamwork, Partnering and IncentivesThis item features both in the pre start section and in the project delivery phase as itis critical that good working relationships are established from the outset of a projectand that these working relationships towards a common goal are sustained.Teamwork takes many forms and can be based around the attitude that the keyplayers need each other.In order to sustain a teamwork atmosphere various social events and team buildingexercises can be used stress a common purpose and a general attitude of working inharmony.TeamworkBreak down barriers by holding team building events at appropriate intervalsAlign individual Project Team members’ objectives with that of the projectCreate an open, blame free cultureMaintain records of how the Project Team worked to achieve best valueEncourage people to share knowledge and ideas that may reduce waste and addvalue to the University at appropriate intervalsPublicly reward significant effort and achievers of significant successesAt appropriate intervals review the performance of the Project Team, in which theContractor may be included depending on the procurement route, and implementany remedial measures as necessary.

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