A properly assembled project execution plan will have

A properly assembled Project Execution Plan will
have control systems for drawing issue, cost recording, reporting, meeting times,
agendas and minutes and all other management elements of a project.
The Project Execution Plan prepared during the design stage should be updated to
include all relevant information concerning the Contractor, together with any
contributions the Contractor is encouraged to make.
Establish and implement the monitoring and control systems as set out in the PEP,
or this document if a PEP is not being used.
Implement an efficient office document control system covering referencing, issue,
receipt, storage and retrieval of all project documentation.
Arrangements must be made for start up meetings including team building exercises
and site induction procedures.
The status and register of drawings for construction must be identified and the
method of registration and drawing status established.
Initiate the Contractor in the project communication framework to ensure all parties
can communicate and report effectively to ensure the project objectives are met.
Continue with the current relevant meetings and initiate the Site Progress/Contract
Review meetings and the Contractor’s Co-ordination meetings.

Project Management Manual (Project Management Process) 59
Establish the cyclical issue of reports and meetings as detailed in this manual, or the
PEP, whichever is appropriate. This will include the initiation of the Contractor’s
report and the Site Visit reports.
All site instructions must be in writing. If they are given verbally on site they must be
confirmed by fax immediately upon return to the office.
4.5 Teamwork, Partnering and Incentives
This item features both in the pre start section and in the project delivery phase as it
is critical that good working relationships are established from the outset of a project
and that these working relationships towards a common goal are sustained.
Teamwork takes many forms and can be based around the attitude that the key
players need each other.
In order to sustain a teamwork atmosphere various social events and team building
exercises can be used stress a common purpose and a general attitude of working in
harmony.
Teamwork
• Break down barriers by holding team building events at appropriate intervals
• Align individual Project Team members’ objectives with that of the project
• Create an open, blame free culture
• Maintain records of how the Project Team worked to achieve best value
• Encourage people to share knowledge and ideas that may reduce waste and add
value to the University at appropriate intervals
• Publicly reward significant effort and achievers of significant successes
• At appropriate intervals review the performance of the Project Team, in which the
Contractor may be included depending on the procurement route, and implement
any remedial measures as necessary.