goods_and_service_procurement_practice_guide.doc

Procurement plans for purchases with an estimated

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Procurement plans for purchases with an estimated total value of $5 Million or more (including GST) must be referred to the State Tender Review Committee for endorsement. Purchases exceeding $5 Million from a Common Use Arrangement also require a procurement plan, unless the relevant Buyers’ Guide states otherwise. However, the policy does allow a public authority’s Accountable Authority to decide, for a particular procurement, that a procurement plan is not required because it would be of no benefit due to the nature of that procurement. Finance has developed a standard procurement plan template that can be accessed from the Finance website at www.finance.wa.gov.au under Government Procurement > Templates and Guidelines > Goods and Services Templates, Guides and Conditions of Contract. The template provides a step-by-step guide to the elements that make up a procurement plan. Broadly, these elements are grouped into the following areas: Summary of the proposed procurement; Description of the current contract arrangements; Proposed procurement timetable; Risk analysis; The Buy Local Policy ; Procurement research; Procurement methodology and strategy; and Contract management. Any public authority planning a purchase should refer to the procurement plan template for the complete requirements. 33 Ver. December 2017 Appendix
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Appendix – Contracts for Professional Services – Engagement of Consultants The engagement of consultants is appropriate when specific skills, knowledge or expertise are required to carry out certain functions and are not available within an organisation or elsewhere within the public sector. It is generally not appropriate to engage consultants: For management or decision making as these tasks are the responsibility of the public authority’s executive; Where it is reasonably believed that a conflict of interest could develop; To resource long-term projects or ongoing core activities; To perform tasks which would be more cost-effective and appropriately resourced in- house; or Where the appropriate expertise exists and is available within the public sector. In May 2016 the Premier issued Premier Circular 2016/02 – Contracts for Services – Consultants which sets out Public Authorities’ obligations with respect to engaging consultants. For Contracts for Services for consultants providing strategic advice for Government to act on with a total estimated value of $50,000 (including GST) and above, public authorities are to obtain an approval from Department of Premier and Cabinet (DPC) prior to commencing procurement processes associated with the establishment of contractual arrangements with external parties. Public authorities may engage consultants when there is: Insufficient or unavailable expertise in the relevant area within the public sector at the time of need; A requirement for neutrality, impartiality and a high level of objectivity (external to the public authority or the public sector); and A need to draw on expertise and specialised skills available only from external sources.
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