2 match tasks to skills knowing your employees skills

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2. Match Tasks to Skills Knowing your employees’ skills and behavioral styles is essential for maximizing efficiency. For example, an extroverted, creative, out-of-the-box thinker is probably a great person to pitch ideas to clients. However, they might struggle if they are given a more rule-intensive, detail-oriented task. Asking your employees to be great at everything just isn’t efficient–instead, before giving an employee an assignment, ask yourself: is this the person best SUITED to perform this task? If not, find someone else whose skills and styles match your needs. 3. Communicate Effectively Every manager knows that communication is the key to a productive workforce. Technology has forbided us to contact each other with the mere click of a button (or should we say, tap of a touch screen)–this NATURALLY means that current communication methods are as efficient as possible, right? Not necessarily. A McKinsey study found that emails can take up nearly 28% of an employee’s time. In fact, email was revealed to be the second most time-consuming activity for workers (after their job- specific tasks).
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Instead of relying solely on email, try social networking TOOLS (such as Slack ) designed for even quicker team communication. You can also encourage your employees to occasionally adopt a more antiquated form of contact…voice-to-voice communication. Having a quick meeting or phone call can settle a matter that might have taken hours of back-and-forth emails. 4. Keep Goals Clear and Focused You can’t expect employees to be efficient if they don’t have a focused goal to aim for. If a goal is not clearly defined and actually achievable, employees will be less productive. So, try to make sure employees’ assignments are as clear and narrow as possible. Let them know exactly what you expect of them, and tell them specifically what impact this assignment will have. One way to do this is to make sure your goals are “SMART” – specific, measurable, attainable, realistic, and timely. Before assigning an employee a task, ask yourself if it fits each of these requirements. If not, ask yourself how the task can be tweaked to help your workers stay focused and efficient. 5. Incentivize Employees One of the best ways to encourage employees to be more efficient is to actually give them a reason to do so. Recognizing your workers for a job well done will make them feel appreciated and encourage them to continue increasing their productivity. When deciding how to reward efficient employees, make sure you take into account their individual needs or preferences. For example, one employee might appreciate public recognition, while another would prefer a private “thank you.” In addition to simple words of gratitude, here are a few incentives you can try: PTO: Instead of a bonus or raise, you can offer your employees additional paid time off without having to use their vacation or sick time.
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Take Them Out For a Meal: You can take the team out to lunch, dinner, or happy hour. Maybe even forbid them to leave work early to do so.
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Christopher Reinemann
"Before using Course Hero my grade was at 78%. By the end of the semester my grade was at 90%. I could not have done it without all the class material I found."
— Christopher R., University of Rhode Island '15, Course Hero Intern

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