DSST Technical Writing study notes - final

Concision terseness brief and to the point

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Concision: terseness (Brief and to the point; effectively concise) and economy in writing and speaking achieved by expressing a great deal in just a few words. Concision is the removal or rewording of a wordy sentence to take out unnecessary items. Ex: The financial report was carefully documented, and it covered five pages. Conciseness: The five-page report was carefully documented. Functional Analysis - Causal Analysis - Statistics Sampling - Understand the difference between writing to: Inform - Instruct - Document - Persuade – *writing to persuade -write a proposal (look under persuasion) *writing to instruct - a manual for a product (ie a printer) *writing to inform - progress and activity reports *writing to document - trouble or trip reports There are 1 - 2 questions on each of the following: Know the differences between informative vs interpreted reports - Numbers, when are they spelled out - (1 through 10 are spelled out. Anything after 10 is listed as a number). Spell out numbers that begin a sentence or spell out approximate round numbers. Examples: I rehearsed my presentation three times. The association added 150 new members. One hundred and fifty new members joined the association. We have had over a thousand requests this month. Decimal numbering lists – In headings: 1. First level heading 1.1 second level heading 1.2 second level heading 1.2.1 third level heading 1.2.2 third level heading 1.2.2.1 fourth level heading 1.2.2.2 fourth level heading In outlines: I. First level heading A. Second level heading
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1. Third level heading a. Fourth level heading Know the best way of combining sentences with words like however, nevertheless, etc. - Know when to use comma, colon, semicolon, dash, hyphen in memos, letters, sentences - (a few questions on which is used for different sections like salutations) Know what makes a set of instructions different from a normal paragraph - A few questions like this: Which sentence in the paragraph has a punctuation error? Two like this: Which line in the paragraph is superfluous? (Superfluous: serving no useful purpose; having no excuse for being, a pointless remark) There were a tremendous amount of common sense questions For example: Which part of a technical paper will most people read fully? A) glossary B ) abstract C) body of the paper D) last paragraph A few like this: How would you ...... to these sentences? There were around 5 or so like this... how would you connect these two sentences into one sentence? Between the sentences, add: Choices: A) nonetheless B) rather, C) however D) and There’s always this type of question: What are the best-practice manufacturing methods when using flux capacitors? I: blah blah II: yada yada yada III: baddabing badabing IV: duh duh duh and then the choices will be: A) I and II B) II and IV C) I and IV D) I, II, III, IV
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