Figure 4a1 project properties depicts entering

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Figure 4A.1, Project Properties, depicts entering information about the project file in the Project Information Project Properties window. Entering information about the project is important to communicate to project members and to others in the organization the name of who is responsible for the project file. Figure 4A.2, Project Information, depicts the entry of the start date for the project. Students have to decide if they want to schedule from the project start date for from the project finish date. If they schedule from the project start date and the calculated finish date is earlier than the project due date, the project has slack or float. If they schedule from the finish date and start on the calculated start date, there is no time in the schedule for any delays. If the project is delayed, other tasks have to be fast-tracked in order to finish by the project finish date. Figure 4A.3, Project summary Task, depicts the summary information about the project. Check the box next to Project
Summary Task in the Show/Hide group on the Format ribbon for Gantt Chart Tools. The project summary task is assigned a 0 as its task identification number. Figure 4A.4, Work Package and Activity Entry, depicts the entry of the work breakdown structure work items and work packages. The work packages are the activities that start with a verb. The summary tasks all start with a verb. The project title is entered on the first task line to help students see the summary information. Project 2013 has the capability to hide and view the summary tasks and the project title. If the project summary is used to enter the title, the project title would be entered as task 0 and not have to be entered as task 1. This is more advanced than the presentation in the text for the introduction lessons for using Microsoft Project. If you have more advanced students, it will be beneficial to show them this feature that is on the Gantt Chart Tools Format ribbon in the Show/Hide group. A check in the box next to Summary Tasks shows the summary tasks and a check in the box next to Project Summary Task shows the project title entered in the Project Properties window (Figure 4.1) as task 0 and next to the project title. Figure 4A.5 depicts the entry of the predecessor data. The predecessor data is determined by following the network diagram presented in the chapter for the Consumer Market Study. Be sure to reinforce with the students that the task number entered in the Predecessor column is the task number for the line where the task is listed in Microsoft Project and not the task number as shown on the network diagram. Figure 4A.6 depicts the entry of the resources on the Gantt Chart View in the Resources column. Resources can be entered on the Resource Sheet and then selected from a drop-down menu in the cells for the Resource column on the Gantt Chart View. The entry of work resources after the first entry may trigger Microsoft Project to ask whether the task should be shortened or there is more work. This

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