9 flat organizational structure the organization

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9) Flat organizational structure: The organization should have clear cut and simple organization structure. Tall hierarchical structure should be removed, and it should be changed to flat structure to avoid excessive control of information. Wrong information to be transferred to any one in the organization will prove detrimental.
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40 Proper redesign of organizational structure will reduce the status gap. Status effect can occur when one person is considerably higher in the hierarchy than another. 10) Division of labour: There should be proper division of labour between the persons in order to reduce information overload and prevent delay in information transfer. 11) Organization policies: The organization should formulate their policies in such a way that it will give full advantage to all members of the organization. It should be flexible and easy to implement. While organization's goal must be clear, everyone must know about his position, his right in the organizational communication. The network has to be fully developed so that no such type of barriers exists. Moreover, there should be consistency when message a passed from sender to receiver. One should not introduce his own view in the message. It must be clear and understood by everyone easily. Timeline in message should be there. If it is not passed in time, such message will be of no use. 12) Minimize semantic problem: People use either the same word in different ways or different words in the same way. One will be surprised to know that there are 15 different meanings of the word 'charge' in the English language. They also occur when people use jargons or professional shorthand which they expect other to understand, or language which is outside the other's vocabulary. 13) Proper communication channels: If one wants immediate action from the receiver, there is no need to send a lengthy discussion report. One would probably pick up the telephone or go to his office to tell him what to do. Remember also that one picture is worth a thousand words, and in this age of computer graphics, the information can be produced more quickly in this way too. 14) Right feedback: Although one -way communication is quicker, two way communication is more accurate. In complex situations, it helps both sender and receiver to measure their understanding and improves their joint commitment to the task. It enables both parties to identify and correct misunderstanding leading to a higher quality of reception and acceptance. To communicate effectively, we need to overcome all the barriers and own skills to improve the existing communication abilities. 3.3.4. GUIDELINES TO OVERCOME BARRIERS TO COMMUNICATION (1) Clarify Ideas before Communication: The person sending the communication should be very clear in his mind about what he wants to say. He should know the objective of his message and, therefore, he should arrange his thoughts in a proper order.
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41 (2) Communicate According to the Need of the Receiver: The sender of the communication should prepare the structure of the message
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