• Venues must be able to provide required conference equipment. Need to be able to access audiovisual equipment including microphones, projectors and screens for projecting. Also need lecterns and an electronic whiteboard. • Conference catering should be on-site and include a high-quality morning tea, lunch and afternoon tea. • Use a web site such as to calculate price J&S Learningwork- BSBPMG514 V2 - 2018 Page 5 of 31 RTO Provider: 91153 - CRICOS Code: 02672K greenwichcollege. edu.au
Draft conference program The conference program must include key sessions with timing included based on the timing advised in the meeting plus the number of speakers. The program must also reflect, as required, a balance of conference elements e.g. networking sessions mixed with formal sessions. Frequent breaks. Recommended speakers • Speakers: should be well-known. Focus on Australian speakers with maximum one international speaker. • Arrange 5 speakers, fees to be paid - $2,000 per speakers plus travel costs depending on their location. Participant profile Target participant group is managers in all industries. Proposed budget allocation and timeline • Budget: Projected numbers will be 150 people and want to make at least 50% profit after costs. Registration costs should be determined based on this. The student will need to develop a preliminary budget based on estimated costs and proposed registration fees. This will include identifying all the possible expense and estimated costs and then calculating the registration fee required to make at least 50% profit. • Budget variances of up to 5% can be accommodated but must be reported. • Timelines: conference to be conducted six months from day of meeting. • Conference timing: not during school holidays or on weekends. Conference Action Plan (Work breakdown structure) Task When Who 1. Venue • Catering 150 people • • Book venue and equipment Six months prior to conference Project Officer J&S Learningwork- BSBPMG514 V2 - 2018 Page 6 of 31 RTO Provider: 91153 - CRICOS Code: 02672K greenwichcollege. edu.au
• Arrange catering Accommodation, find a hotel, arrange for transport 2. Speakers Topics • Find 5 speaker 2000 each • Power points • Identify speakers • Arrange speakers • Brief speakers Six months prior to conference Project Officer 3. Marketing Traditional social media Social media • Decide marketing communication strategies • Develop promotional materials • Implement marketing communications Commencing on finalisation of venue and speakers Project Officer 4. Registration • Prepare conference materials • Create registration process • Process registrations Two months prior to the conference Project Officer Promotion • Advertising: Mass media advertising (such as broadcast and print media). High cost and impersonal but may result in high attendance.
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- Project Management, Project team, Project Officer