Cost Sharing Type Definition Required on PAR Mandatory Required by the sponsor

Cost sharing type definition required on par

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Cost Sharing Type Definition Required on PAR? Mandatory Required by the sponsor as a condition of an award Yes Voluntary Committed (VCCS) Cost associated with a sponsored project, identified in the proposal, but was not required or funded by the sponsor Yes Voluntary Uncommitted (VUCS) Cost that is neither committed in the proposal nor required as a condition of the award No
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Mandatory Cost Sharing DHHS Salary Cap Federal Guidelines limit the annual amount of salary that can be charged to DHHS awards to $183,300 effective January 2015 Employees whose 100% full-time equivalent salary is greater than $183,300 must ensure that no more than $15,275 is charged to DHHS awards on a monthly basis Employees over the threshold must charge an unrestricted account for any amount greater than $183,300 IMPORTANT NOTE o Faculty doing any work outside of research, such as proposal writing, teaching, clinic or committee work MUST allow a minimum of 5% to be charged to a non-sponsored account after cost share is accounted for What does this mean??? In this case, only $174,135/annually or $14,511/monthly can be charged to DHHS awards with the remaining 5% charged to a non-sponsored account
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PAR Review Review if “% of Salary Charged” is a reasonable reflection of how employee spent their time Within a PAR period, effort percentages: May fluctuate among sponsored programs, if within the same grant Must equal total salary charged among those sponsored programs May be greater than salary charged, but the difference must come from non-sponsored funding sources If errors are found, corrections should be made on the PAR Salary must support effort percentages Effort percentages cannot be less than salary charged Retroactive salary adjustment may be needed Complete PAR in its entirety o Percentages (whole numbers only - no decimals) o Effort certification statement o Return to PAFO by deadline (Auditors review for timely submission)
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Salary Adjustments If effort expended percentage is less than salary charged, a salary adjustment must be processed When processing a Personnel Action or an Additional Payment which encompasses a period for which PARs have been issued, the employee PAR must be attached If the PAR has been accepted, the PAR will need to be re- certified. This is a rare occurrence and only approved under special circumstances.
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Manual PAR A manually produced PAR may be requested from the research accounting administrator if: Employee not previously paid from a sponsored agreement Cost share documentation is required
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Who can certify?
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