34 A project manager is a person who is responsible for making decisions both

34 a project manager is a person who is responsible

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34
A project manager is a person who is responsible for making decisions, both large and small.The project manager should make sure they control risk and minimise uncertainty. Everydecision the project manager makes must directly benefit their project.Project managers use project management software, such as Microsoft Project, to organisetheir tasks and workforce. These software packages allow project managers to producereports and charts in a few minutes, compared with the several hours it can take if they do itby hand.Roles and ResponsibilitiesThe role of the project manager encompasses many activities including:Planning and Defining ScopeActivity Planning and SequencingResource PlanningDeveloping SchedulesTime EstimatingCost EstimatingDeveloping a BudgetDocumentationCreating Charts and SchedulesRisk AnalysisManaging Risks and IssuesMonitoring and Reporting ProgressTeam LeadershipStrategic InfluencingBusiness PartneringWorking with VendorsScalability, Interoperability and Portability AnalysisControlling QualityBenefits RealisationFinally, senior management must give a project manager support and authority if he orshe is going to be successful.KT0303 Project sponsor35
RoleThe Project Sponsor is the individual (often a manager or executive) with overallaccountability for the project. The Project Sponsor is primarily concerned with ensuring thatthe project delivers the agreed business benefits.The Project Sponsor acts as the representative of the organisation, and plays a vital leadershiprole through:providing 'championship' for the project, selling and marketing the project throughout theorganisationproviding business expertise and guidance to the Project Manageracting as the link between the project, the business community and perhaps mostimportantly, management decision making groupsacting as an arbitrator and making decisions that may be beyond the authority of theProject Manageracting as chairperson of the Steering Committee.Project Sponsors Responsibilities36
Typically, the Project Sponsor will be responsible for:ensuring that the business need is valid and correctly prioritizedensuring that the project is properly launchedensuring that the project remains a viable business propositionensuring changes to the project are properly managedensuring risks are managedestablishing the project organisation, roles and reporting structureensuring the project is under controlapproving key project deliverablesinitiating project reviews and supporting the process of reviewresolving issues (typically competition for resources and priority clashes) that are beyondthe control of the Project Managerresolving conflict and removing obstacles to progressOverall quality of the project, both the methods used to develop it and the end product.

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