253464_Procurement_GuideAug8_for_web_English.doc

Openness and transparency clarity and disclosure

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Openness and Transparency - clarity and disclosure about the process for arriving at procurement decisions: Suppliers’ satisfaction with the following: access to procurement opportunities clarity of bid documents and selection criteria communication and explanation of bid decisions. Accountability - the obligation to answer for procurement results and for the manner in which procurement responsibilities are discharged: councillors’ and senior management’s satisfaction with clarity, timeliness, relevance, and frequency of variance reports about the procurement process ratio of number of contract renewals where no rationale provided to total number of contract renewals. Efficiency - the quality, cost and amount of goods and services procured as compared to the time, money and effort to procure them: ratio of number of purchase orders issued to number of procurements initiated percentage of reconciliations completed within 30 days. A Guide to Developing Procurement Bylaws 65
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APPENDIX 4: INTERPROVINCIAL TRADE AGREEMENTS ON PROCUREMENT APPLICATION TO MUNICIPALITIES IN ONTARIO The following trade agreement summary has been provided for information purposes only. It should not be relied on as a substitute for legal or professional advice. The Ministry is not responsible for any damages arising from a municipality or local board relying on this summary. Municipalities and local boards are urged to consult the full text of the interprovincial trade agreements. To obtain full text copies of the MASH Annex to the Agreement on Internal Trade and the Agreement on the Opening of Public Procurement for Ontario and Quebec, refer to the Web site of the Management Board Secretariat, Office of the Corporate Chief Information Officer, Procurement Policy and IT Procurement Branch at http://www.ppitpb.gov.on.ca/ . The Agreement on Internal Trade (AIT) came into effect on July 1, 1995 and is designed to eliminate barriers to trade, investment and mobility within Canada. Annex 502.4 (the MASH Annex) of the AIT came into effect on July 1, 1999. Under its terms the MASH Annex, applies in all Canadian jurisdictions except the Yukon Territories and governs procurement for “MASH entities.” MASH entities consist of: municipalities municipal organizations school boards publicly-funded academic, health and social service entities. The Agreement on the Opening of Public Procurement for Ontario and Quebec covers MASH sector procurement between Ontario and Quebec. It came into effect for construction procurement in July 1995 and for goods and services procurement in May 1997. A Guide to Developing Procurement Bylaws 66
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Purpose of the agreements The agreements are designed to: promote inter-provincial trade eliminate barriers to trade ensure that suppliers are treated fairly when competing for procurement opportunities regardless of their geographic location.
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