Passive Voice—A Special Case Business communication is designed to be action-oriented. For example, in writing job application letters, you will be advised to use verbs, the part of speech emphasizing action, as a strategy for highlighting your educational background and work experience. In common English sentence structure, you present your idea with a subject, the actor, and a verb, the action. However, an alternative form is the passive voice sentence structure that reverses subject and verb shifting the emphasis away from the action. For example, if you write: A home run was hit by Barry Bonds. Passive – action is de-emphasized. “Barry Bonds hit a home run.” Active – action is emphasized. In business writing, you want to emphasize actor and action through the direct subject-verb construction. Overview Now that you have examined the three major components of the writing process, you need to realize one more fact. Writing, in spite of the steps outlined here, does not follow a linear pattern in which you complete the plan, write, revise, edit, and then you are done. Instead, it is a recursive pattern . The term, recursive describes a process in which you often double back. For example, you might have already started drafting, but you double back to the planning stage and change your outline. You might be in the revision stage but decide to go back and write a new paragraph. You might be in the editing stage but decide to go back and revise a sentence.
The recursive technique is frustrating at first for writers who “just want to get it over with,” but in time, you find that you are getting better results. E-Mail and Text Messaging In recent years, electronic technology has revolutionized communication. Concerning writing, new forms have sprung on to the scene with the popularity of the personal computer and the cellular phone. In addition to the standard forms of business communication, you now deal with text messaging and e-mail. These forms of communication provide mobility and flexibility in communicating previously not possible. As new forms of communication, they, like more traditional forms of writing, have their own set of rules and conventions. Generally speaking, e-mail and text messaging are more informal than traditional business writing forms, such as letters and memos. Although they are convenient, they also have certain limitations. Text Messaging Text messaging provides great portability and mobility for you because you do not have to be present at a computer screen or even find space to use a laptop. You can simply use your cell phone to compose and send messages. As an added convenience, when you are in a noisy area or in a setting in which you can’t talk to the person you want to contact, you can choose the equivalent of an online chat. Your receiver can respond to you so that both of you have privacy and confidentiality not always possible for traditional cell phone conversations.
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- Spring '08
- Business, Writer, Grammatical person