Logistics Dubai rugby 7s.doc

There are also special requirements that may be

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There are also special requirements that may be needed such as green rooms for interviews; the venue itself has many media rooms that can be used for this purpose. Staffing There are many different types of staff involved in this event organisers have to ensure that they are all well trained and briefed prior to the event. There are various types of staff involved such as security personnel’s, F&B staff, Outsourced cleaners, Volunteers from local universities & Event 6
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organisers. It is essential that the communication is effective throughout the event, this can be done through a walky-talky system. Waste Management The event outsources the cleaning staff from a private cleaning service in Dubai, they have a contract basis that provides the event with sufficient cleaning staff in order to ensure the venue is clean at all times. F&B outlets are responsible for their own cleaning and the Byrne the company providing portable bathrooms are also responsible for the maintenance and cleanliness of the bathrooms. There are also many bins and recycling boxes placed throughout the venue in order to avoid littering. The recycling boxes are part of the Green Campaign at Rugby 7’s encouraging people to recycle their empty can and plastic bottles. Permits In order to avoid any legal problems it is very important to obtain permits and right. More specific permits that would be involved in this event are; liquor licenses, broadcasting rights, venue contracts, sponsorship contracts, supplier’s contracts etc. It is also important to have a good insurance policy incase of emergencies to minimise liability as if anything goes wrong. Event Shutdown The final step for the event organisers is the shut down process, in order to hand over the venue in its original form. This step will involve the scaling down of the entire event, which will include removing the temporary stage, stands, F&B Booths & fixing any damages caused to the pitch. It is also necessary to remove all borrowed equipment that was used in the event, as well as disposal of waste. All the above play a vital role in the contract release of the property as the organisers will have a limited time period to restore the event; if this is not done properly it can affect the future of the event as they may not get permits to hold the tournament for the next year. 7
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Conclusion The event was a great success, as they managed to attract a lot of people with a sold out venue each year, there were no major security issues as the security companies were well organised and were able to control the crowd. The flow of people although a problem during peak timings, was still managed well by staff especially at the entrances. The technical aspects were also well organised in terms of the correct sound and lighting on the pitch and during the shows. The overall success of this event was very good as the organisers are prepared and the logistical tasks are very controlled in order to ensure that there are no big problems. 8
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Bibliography [Internet Source] Rugby 7’s (2011).[online] The Emirates Airline Rugby 7’s Available at: < ; [Accessed on 8 th May 2011] 9
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