Monitoring and controlling project schedules and

Monitoring and Controlling Project Schedules and Costs
Topic 9A: Control the Project Schedule
Topic 9B: Control Project Costs
Monitoring and Controlling Project Quality, Staffing, and Communications
Perform Quality Control
Manage Project Team
Report Project Performance
Manage Stakeholders
Monitoring and Controlling Project Risk and Contracts
Monitor and Control Project Risk
Administer a Contract
31. Monitor and Control Project Work
32. Integrated Change Control
33. Scope Verification
34. Scope Control
35. Schedule Control
36. Cost Control
37. Perform Quality Control
38. Manage Project Team
39. Performance Reporting
40. Manage Shareholders
41. Risk Monitoring and Control
42. Contract Administration
Monitoring & Controlling Process group
PMI Exam Questions: 68
15.1 Monitor and Control Project Work (Brief Overview)
(Reference PMI282)
Objective: By recording the actual completion dates you can determine if your schedule is on
schedule by comparing with the baseline.
Tools used to measure
Project management software, PM info systems/Accounting
You need weekly status on every task in order to track the project effectively.
It is your job to track the project effectively by task
Team members will complain but you must hold your ground.

Computer Training #12 – Tracking
Write on board: Select Multiple Tasks check off tasks 100%, View  Table  Summary
View  Table  Tracking
Format  Guideline  Status Date  Color
Tools  Tracking  Progress lines
View  Toolbars  Tracking
PMI Exam Questions: 84
15.2 Integrated Change Control
(Reference PMI286)
Objective: Used to coordinate and track change requests. Changes such as cost, schedule, quality,
scope, and risk.
Someone in the organization should be responsible for this task.
Any changes to cost, quality, time, scope or risk will span changes in the other processes.
Change control system – Software product to track/doc changes. Make sure it’s accessible to others in
the organization.
Configuration Management System – a tool or process used to track changes.
Parameters for change control
Source of the problem
Severity of the problem
Compare with original project plan
Record factors that may influence the corrective action
Identify alternative options to correct the problem
System available -
NuMara – Web based application
$50K initial purchase (includes servers) and $14K/year
Tracket – Help Desk Tracking
FootPrint – Workflow for approvals, Configuration Management System,
And Change Control capabilities.
All changes need to be approved
Change Control Board (CCB) - A formally constituted group of stakeholders or experts responsible
for reviewing, evaluating, approving, delaying, or rejecting changes to the project, with all decisions
and recommendations being recorded.
4.2-1 Project Management Information System
The project management information system, an automated system, is used by the project
management team to support generation of the project management plan, facilitate feedback as
the document is developed, control changes to the project management plan, and release the
approved document.