Monitoring and Controlling Project Schedules and Costs Topic 9A: Control the Project Schedule Topic 9B: Control Project Costs Monitoring and Controlling Project Quality, Staffing, and Communications Perform Quality Control Manage Project Team Report Project Performance Manage Stakeholders Monitoring and Controlling Project Risk and Contracts Monitor and Control Project Risk Administer a Contract 31. Monitor and Control Project Work 32. Integrated Change Control 33. Scope Verification 34. Scope Control 35. Schedule Control 36. Cost Control 37. Perform Quality Control 38. Manage Project Team 39. Performance Reporting 40. Manage Shareholders 41. Risk Monitoring and Control 42. Contract Administration Monitoring & Controlling Process group PMI Exam Questions: 68 15.1 Monitor and Control Project Work (Brief Overview) (Reference PMI282) Objective: By recording the actual completion dates you can determine if your schedule is on schedule by comparing with the baseline. Tools used to measure Project management software, PM info systems/Accounting You need weekly status on every task in order to track the project effectively. It is your job to track the project effectively by task Team members will complain but you must hold your ground.
Computer Training #12 – Tracking Write on board: Select Multiple Tasks check off tasks 100%, View Table Summary View Table Tracking Format Guideline Status Date Color Tools Tracking Progress lines View Toolbars Tracking PMI Exam Questions: 84 15.2 Integrated Change Control (Reference PMI286) Objective: Used to coordinate and track change requests. Changes such as cost, schedule, quality, scope, and risk. Someone in the organization should be responsible for this task. Any changes to cost, quality, time, scope or risk will span changes in the other processes. Change control system – Software product to track/doc changes. Make sure it’s accessible to others in the organization. Configuration Management System – a tool or process used to track changes. Parameters for change control Source of the problem Severity of the problem Compare with original project plan Record factors that may influence the corrective action Identify alternative options to correct the problem System available - NuMara – Web based application $50K initial purchase (includes servers) and $14K/year Tracket – Help Desk Tracking FootPrint – Workflow for approvals, Configuration Management System, And Change Control capabilities. All changes need to be approved Change Control Board (CCB) - A formally constituted group of stakeholders or experts responsible for reviewing, evaluating, approving, delaying, or rejecting changes to the project, with all decisions and recommendations being recorded. 4.2-1 Project Management Information System The project management information system, an automated system, is used by the project management team to support generation of the project management plan, facilitate feedback as the document is developed, control changes to the project management plan, and release the approved document.
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