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correctly identified and can be properly verified (Tan & Payton, 2010). HIPPA (Health Insurance Portability and Accountability Act) requires business entities to protect patient’s private medical information. Three areas of required safeguards as outlined by
Advanced Information ManagementHIPPA are administrative, physical, and technical. HIPPA also mandates that any security breaches must be reported (Kruse, 2017). Administrative safeguards include measures such as performing annual risk assessments, training all staff in data security processes, backing up data to prevent loss, and having policies in place to address disaster recovery (Kruse, 2017). The use of mobile devices and laptops is gaining popularity. I have a laptop I use for work that I guard carefully to prevent theft. I also must log into a virtual private network (VPN) to gain access to company and patient information.If I were to access patient information inappropriately the company system would be able to track my log-ins. Physical safeguards employ measures such as placing locks on laptops, using RFID frequencies to locate or track equipment, and controlling physical access. Using tamper-proof equipment is an option as well (Kruse, 2017). In my classroom we have laptops available to our students to use for computerized learning modules. At the end of the day the laptops are secured in a locked cabinet. The classroom itself is locked anytime the educators are not there and the number of keys to the classroom and who has them are controlled by our area director of operations. Technical safeguards include mechanisms such as firewalls, encryption of data, and role-based security. Two-step authentication and digital signatures are measures that can fall under both the technical and administrative areas (Kruse, 2017). I myself have to use a two-step authentication process when I log into any sensitive area. The amount of safeguard measures and which ones used depends on the scope and size of the company. While HIPPA requires safeguards to be put into place it does not specify which ones a
Advanced Information Managementcompany must use (Kruse, 2017). This allows companies to individualize their systems to meet their needs. Organizational Efficiency and ProductivityWhen implemented properly a HIS can benefit an organization by streamlining patient information, increasing revenue, and decreasing medical errors. Standardizing documentation throughout the organization is an immediate benefit. Patient names and standard abbreviations are two ways to make sure that information is consistent and easily understood by all clinicians. Less paper usage reduces waste and costs. Electronic information stored remotely doesn’t require large servers on-site and also means less cost for trash removal, printer ink, and copier paper. Less paper means less storage space needed for patient charts. Space can be utilized for other needs.