ital Records Databases and Information Systems The court should take steps to

Ital records databases and information systems the

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ital Records, Databases, and Information Systems The court should take steps to secure and to ensure access to authorized persons to of vital records, data bases, and information systems including, but not limited to: Emergency Operating Records - COOP Plans and procedures for response teams Legal and Financial Records - personnel, payroll, contact, and vendor lists Classified or sensitive data necessary to perform essential functions and activities and reconstitute operations This template should capture all information about each court office’s vital records, databases, and information systems, and it should be integrated with the IT department’s disaster recovery plan. Template 8 Sample Vital Records/Critical Systems/Databases Court Office: Family Court Office Document Name Document Description Supporting Application and/or Information System Medium Storage Location Medium of Backup Storage Location of Backup Frequency of Backup Family Court Intake Form 1 New case activation CA-Sys Server X Courthouse Relay/disc Bank vault Nightly 9. 9. Human Capital (No Template) List and describe in narrative form personnel policies and procedures that impact the emergency response team as well as non-essential personnel (e.g., compensation) and how personnel information will be conveyed to staff before and during an emergency. Also provide information about employee assistance programs available in the wake of a disaster and any response team support networks. To reduce the conflict between family and emergency response team roles and responsibilities, the court might consider developing a support network for response team families. The emergency response team members should also be encouraged to develop a family support plan. Programs should also be in place to help staff return to the court following a disruption. 10. 10. Devolution Devolution is the process to ensure the capability exists to transfer authority and responsibility for essential functions from one court office to another (or one chambers to another) in the event the primary office/chambers is unavailable. In this section, describe the process and procedures of how and to whom each court office/judicial officer essential functions will devolve. As soon as a catastrophic event renders court facilities and personnel National Center for State Courts Sample COOP Plan Draft 1 11/2006Updated 1/8/07 29
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AStrategic Plan for a Comprehensive Emergency Management Program m Part II - Appendix AA incapacitated, the devolution plan should address the essential functions that must automatically be transferred to a pre-determined office or chambers. If a court office or chambers operations are not feasible because of the loss of personnel, temporary leadership of the court office or chambers should be passed to a pre-designated court office or chambers. The devolution office and personnel must be capable of supporting all the COOP essential functions and activities of the devolving court office.
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