•Implementing the activities •Capacity building of stakeholders in the required areas of expertise •Concurrent planning wherever required •Periodic meetings of stakeholders and development agency staff to review the progress. Post Graduate Diploma in Agricultural Extension Management (PGDAEM)Unit-1 Page 18
Course-104 Participatory Management Processes 1.3.4 Participatory Monitoring a) Monitoring:A continuous / periodic review and surveillance by management at every level of the implementation of an activity to ensure that input deliveries, work schedules, targeted outputs and other required actions are proceeding according to plan. Resources are INPUTS and results are OUTCOMES. Input is Good, FUNDS, SERVICES, MANPOWER, TECHNOLOGY and other resources provided with the expectation of OUTPUTS. Results are grouped into three Broad categories i) Output: Specific products or services which activity is expected to produce from its inputs in order to achieve the set objectives. (Increased irrigation, fertilizer use, health facility etc.) ii) Effects: Outcomes of the use of Project inputs – (incremental yields, income, etc.) iii) Impact: Outcome of Project Effects (Standard of living and reducing poverty both at individual and community level) iv) Aspects concerned in Monitoring: Operation, Performance and Impacts of programme / project is carried out in terms of •Whether the tasks are carried out according to schedule? •Whether the results are laid to realization of project objectives? •Whether the objectives / targets / execution need adjustments? Post Graduate Diploma in Agricultural Extension Management (PGDAEM)Unit-1 Page 19
Course-104 Participatory Management Processes Figure-1: Design Sequence of a Project Monitoring System b) Process MonitoringProcess monitoring aims to assess how results are being attained, i.e., the efficiency with which an activity is being implemented by monitoring the delivery system. A. Application:Process monitoring is applied during the implementation phase of the project cycle. It comprises performance, cooperation and learning monitoring. Post Graduate Diploma in Agricultural Extension Management (PGDAEM)Unit-1 Page 20
Course-104 Participatory Management Processes B. Key features:Critical tendencies assed in the course of a program / project usually include: i) Typical performance issues: •division of tasks within a project / program •clarification of roles between its staff and stakeholders ii) Typical Cooperation issues: •modes of cooperation / coordination of staff / project units •dynamism of relations (agreement on objectives, contract abiding, trust, communication, conflicts) iii) Typical Learning issues: •dealing with resistance (recognizing it, understanding it etc.) C. Expected Results:Continuing appraisal of project progress enables continuously learning and the application of corrective measures when appropriate.