12 pre initiation tasks it is good practice to lay

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12 Pre-initiation Tasks } It is good practice to lay the groundwork for a project before it officially starts } Senior managers often perform several pre-initiation tasks } Determine the scope, time, and cost constraints for the project } Identify the project sponsor } Select the project manager } Develop a business case for a project } Meet with the project manager to review the process and expectations for managing the project } Determine if the project should be divided into two or more smaller projects RQ 23 Initiating (1 of 5) Knowledge Area Initiating Process Initiating Process Project Integration Management Develop project charter Project charter Assumption log Project Stakeholder Management Identify stakeholders Stakeholder register Change requests Project management plan updates Project documents updates Project initiation knowledge areas, processes, and outputs RQ 24
13 Initiating (2 of 5) Name Position Internal/ External Project Role Contact Information Joe Fleming CEO Internal Sponsor [email protected] g.com Erica Bell PMO Director Internal Project Manager [email protected] om Michael Chen Senior Consultant Internal Team Member [email protected] ing.com Kim Phuong Business Analyst External Advisor [email protected] Louise Mills PR Director Internal Advisor [email protected] g.com Stakeholder Register RQ 25 Initiating (3 of 5) Name Level of Interest Level of Influence Potential Management Strategies Joe Fleming High High Joe likes to stay on top of key projects and make money. Have a lot of short, face-to-face meetings and focus on achieving the financial benefits of the project. Louise Mills Low High Louise has a lot of things on her plate, and she does not seem excited about this project. She may be looking at other job opportunities. Show her how this project will help the company and her resume. Stakeholder Management Strategy RQ 26
14 Initiating (4 of 5) } Drafting the project charter } Holding a project kick-off meeting } It’s good practice to hold a kick-off meeting at the beginning of a project so that stakeholders can meet each other, review the goals of the project, and discuss future plans RQ 27 Initiating (5 of 5) RQ 28 Kick-Off Meeting Agenda
15 Project Planning (1 of 3) } The main purpose of project planning is to guide execution } Every knowledge area includes planning information } Key outputs included in the JWD project } Team contract } Project scope statement } Work breakdown structure (WBS) } Project schedule, in the form of a Gantt chart with all dependencies and resources entered } List of prioritized risks (part of a risk register) RQ 29 Project Planning (2 of 3) RQ 30
16 Project Planning (3 of 3) Rank Potential Risk 1 Lack of inputs from internal consultants 2 Lack of inputs from client representatives 3 Security of new system 4 Outsourcing/purchasing for the article retrieval and Ask the Expert features 5 Outsourcing/purchasing for processing online payment transactions 6 Organizing the templates and examples in a useful fashion 7

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