Businesses own information about their employees and customers including social

Businesses own information about their employees and

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DATA ANALYSIS AND DESIGN 1.6 Document Management System : A document management system is a system used to track, manage and store documents. The term has some overlap with the concepts of content management systems . It is often viewed as a component of enterprise content management systems and related to digital asset management , document imaging , workflow systems and records management systems. Advantage of document management system : Reduced Storage : The cost of commercial property and the need to store documentation for e.g. retrieval, regulatory compliance means that paper based document storage competes with people for space within an organization. Scanning documents and integrating them into a document management system can greatly reduce the amount of prime storage space required by paper. Flexible Retrieval : Retrieving documents stored as hard copies, or on microfilm absorbs time. A DMS increases creates electronic images of documents and stores them centrally. Less time is spent locating the documents as they can be retrieved without leaving a desk. DMS users can also access other systems available from the desktop at the same time as retrieving documents. Flexible Indexing : Indexing paper and microfilm in more than one way can be done, but it is awkward, costly and time-consuming. Images of documents stored within a DMS can be indexed in several different ways simultaneously 1.7 Web enabled database : Web enabled refers to a product or service that can be used through, or in conjunction with, the World Wide Web. A Web-enabled product may be accessed through a Web browser or be able to connect to other Web-based applications in order to coordinate data. Advantage of web enabled database : Save Money : One of the advantages of online database software is that it can save your business money. When we don't need to buy a software program for our business, this could result in a major savings 10
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DATA ANALYSIS AND DESIGN overall. In most cases, businesses pay for a software program and then pay for a licensing fee for each computer that uses it. Flexible Use : Another benefit of using an online database program is that it allows your business to be flexible. We only pay for the amount of storage that use. We need not worry about purchasing servers as go or eliminating them when they are no longer needed.
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