Many diagrams and tables are used to exemplify and make the communication flow easily. Meetings are arranged for feedbacks, solutions and improvements. Maybe conference calls can be implemented in the future, just in case of some emergency. It is not really used once everyone is trying to dedicate exclusive time for the project. As much as necessary to be away for some emergency travel, some part of crew can be contacted online. 4. COMMUNICATION PLAN - April 2019 MEETING MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY INDUCTION [04/04] 9am-5pm [05/04] 9am-5pm TRAINING [08/04] 10am-4pm [09/04] 10am-4pm [10/04] 1pm-4pm MEETING: CONSIDERATIONS ABOUT STAGE 1 [19/04] 1pm-3pm MEETING: CONSIDERATIONS ABOUT STAGE 2 [26/04] 1pm-3pm MEETING: [30/04]
START UP CONSIDERATIONS 2pm-4pm OBJECTIVE SENDER CHANNEL MESSAGE RECEIVER Inform about meeting time Project Manager Email Find attached meeting’s calendar April 2019 Project Manager Record all the topics discussed during the meeting Project Manager Meeting record Find attached documented meeting record with signatures of all attended. Project Team Record all the topics discussed during the meeting Project Manager Meeting record Find attached documented meeting record with signatures of all attended. Project Team Attend workers about some risks Supervisor Email Please, make sure this note is read and understood clearly. Find attached. Project Manager \/ /\ FEEDBACK [MEETING CALENDAR April 2019 / EMAIL]
5. AUDIENCE WHO IS RESPONSIBLE OBJECTIVE COMMUNICATION METHOD FREQUENCY PROJECT MANAGER STAKEHOLDERS DETAILED OBJECTIVES - Focusing importance of the objectives of the project POWER POINT Presentation ONCE PROJECT TEAM PROJECT MANAGER DETAILED OBJECTIVES - Presentation to inform the team about stakeholders’ requirements POWER POINT Presentation ONCE PROJECT TEAM PROJECT MANAGER PREVENTION OF RISKS EMAIL ANYTIME AS NECESSARY PROJECT TEAM PROJECT MANAGER FEEDBACK EMAIL WEEKLY PIMS - USB, Cloud System, Drive, Data storage INPUTS AND OUTPUTS Is possible to use simple tools that can help the storage all the content for the project. Creating a Database will make easier to share the team work. But some privacy definitions need to be done,
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- Jennifer Sheldon
- Project Management, project manager