Processing capabilities as compared to business

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processing capabilities as compared to business requirements in the current environment was defined and documented. (Refer Appendix B) Meetings were held with the SME’s for the SPD units to define business processing requirements Design Documents The SPD workflow against current SHARE workflow was mapped and documented. Gaps in current system were documented. Gaps in SPD business processing that the “proposed” implementation of the e-Procurement and Strategic Sourcing modules would not address at this time were also identified. (Refer Appendix C) Systems Specifications Will implement modules on existing SHARE platform. Will utilize the email notification and Crystal Reports tool. Will utilize GUI interface. P AGE 15
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eP ROCUREMENT & S TRATEGIC S OURCING Systems Architecture The system will be certified on PeopleSoft operating platforms. Architecture will be scalable to allow for growth, provide interoperability with other systems, have a secure web front end, be security rules based and provide multiple security layers for user authentication. System and Acceptance Testing The SPD Functional Program users will test system functionality, performance, reporting accuracy and response times. SHARE IT Technical Support Staff will test system operational performance. Operations requirements The implementation vendor will be required to deliver design and maintenance documents for Authentication, Software, Reporting, and Database feeds. 3.2 Success and QUALITY METRICS NUMBER DESCRIPTION QUALITY METRICS 1 The project schedule, assigned tasks, resources and milestones are met. QUALITY METRICS 2 Project does not exceed budget. QUALITY METRICS 3 System can provide reports that accurately track contracts, procurement documents, spend, etc. QUALITY METRICS 4 All SPD data information is successfully converted from excel spreadsheets and or access database and migrated onto the Peoplesoft platform QUALITY METRICS 5 Applicable SPD Legislative Performance Measures as stated in GSD FY08-09 Strategic Business and IT plan are met QUALITY METRICS 6 System is secure, operable and stable QUALITY METRICS 7 Data integrity is maintained QUALITY METRICS 8 Staff is adequately trained QUALITY METRICS 9 AIX system can support additional processing requirements QUALITY METRICS 10 DoIT network can accommodate increased traffic QUALITY METRICS 11 DFA SHARE financial technical support can support new modules P AGE 16
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eP ROCUREMENT & S TRATEGIC S OURCING 4.0 SCHEDULE ESTIMATE 4.0 SCHEDULE ESTIMATE Project Phase Start Date Completion Date Goals Initiating January 2009 February 2009 Define Business Requirements through Surveying Business Owners and Subject Matter Experts, Complete Project Scope, Finalize PM contract & hire, draft IV & V contract and plan, Finalize Oracle Contract for Health Assessment, Conduct Health Assessment, draft IV&V contract Planning February 2009 April 2009 Development of; Final Workflow Design Document, Project Management Plan, Operations Framework and Management Policy and Procedures, Application Support
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