(2) Finally, there were some delayed possession of sites resulting in delay to works, extension of time (EOT) and payment of prolongation costs. (3) The departments concerned should take remedial actions to deal with delay in completing works in situations where possession of sites cannot be given to contractors on time owing to delays caused by other parties. The remedial actions may include: Entrusting the outstanding works to the other parties; or Deleting the outstanding works from the contracts and employing term contractors to carry out the works upon possession of the sites. 21.18 CONTROL OF CONTRACT PRELIMINARIES FOR ONGOING CONTRACTS (Ref.: SETW’s memo ref. (00NKG-01-2) in ETWB(W) 925/50/01 dated 27.5.2005, Assignment No. 27/2004 - Assignment Report on Control of Contract Preliminaries) (1) Central acceptance and distribution of contract preliminary items All contract preliminary items shall be provided to the office of the Engineer's Representative for central acceptance and distribution. The Engineer's Representative shall designate different officers to be responsible for the acceptance and distribution of the items. The Engineer for the Contract shall request the Contractor not to provide the items directly to an individual member of the site supervisory staff. (2) Avoid buying preliminary items from the contractor Works departments/Engineer's Representatives should issue a notice to all staff that they should not purchase contract preliminary items from the Contractor during or after the contract period in order to avoid any perceived or actual conflict of interest. Contract preliminary items refer to non-works items such as computers, mobile phones, personal protective equipment and contract transport, etc. provided for the use of the “Architect/Engineer” and his staff to facilitate implementation of the project. Works departments/Engineer's Representatives should issues a notice to all staff and it should be displaced on the notice board of every site office and re-circulated annually.
Project Administration Handbook for Civil Engineering Works 2016 Edition Chapter 7 (Rev. 0) 144 21.19 MEASURES TO PREVENT ILLEGAL EXTRACTION OR IMPORTATION OF BOULDERS/COBBLES/PEBBLES All works departments, Government consultants and contractors should pay more attention to ensure legality of natural boulders/cobbles/pebbles. In case of doubt, they should take prompt actions to clarify whether the materials are legal, and to report immediately to the relevant authorities if any illegal acts are suspected 21.20 DESIGN AND BUILD CONTRACT For administration of design and build contracts, reference should also be made to the “Administrative Procedures for Use with General Conditions of Contract for Design & Build Contracts” which can be found in DEVB’s website (under Publications and Press Releases\Publications\Standard Contract Documents\).
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