goods_and_service_procurement_practice_guide.doc

It is imperative that panel arrangements contain

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It is imperative that panel arrangements contain Buying Rules, which set out the manner in which work will be allocated under the panel arrangement, how the panel members can be contacted and their rates. Just as importantly it is vital that buyers comply with these Buying Rules. Buying Rules should be determined prior to tender release. In general a panel arrangement, as with any contract established, should aim to achieve best value for money for the particular purchase. This includes establishing an efficient process by 61 Ver. December 2017 Appendix
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which to buy, while having regard to fairness between suppliers and viability of the panel as a competitive arrangement. Single supplier standing offer Single supplier standing offer is used when a public authority has an ongoing need for a good or service; where they don’t know how much of the good or service they need; and a panel arrangement is not appropriate. In this situation, a single supplier will supply the public authority’s requirement. See above, for when a panel arrangement may be appropriate. Where there is more than one supplier supplying a public authority with their requirements under a standing offer, but each supplier provides an exclusive part of that total requirement, then this is also a single supplier standing offer – there are not two suppliers supplying the same good or service. 62 Ver. December 2017 Appendix
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Appendix – Probity and Accountability Overview Ensuring probity and accountability in government purchasing is a key supply policy objective. Public authority employees must apply the highest levels of ethical behaviour in all areas of their work. This is particularly important in procurement, as it involves spending public money and is subject to high levels of public scrutiny. Maintaining probity in procurement involves more than simply avoiding corrupt and dishonest conduct. It means ethical behaviour that upholds public values and ensures impartiality, accountability and transparency. Transparency and accountability in procurement give suppliers the confidence to participate in the government marketplace, and an ethical culture minimises the cost of managing risks and enhances confidence in public administration. Ensuring probity of action is every public authority employee’s responsibility and can be promoted through the adoption of processes, practices and behaviours that support public sector values and interests. In addition to supply policy, probity and accountability obligations for public authorities and public sector employees are imposed through: Western Australian Public Sector Code of Ethics; Public Sector Management Act (1994) ; and Financial Management Act (2006) . What is Probity? “Probity” requires that a public authority conduct its procurement activities ethically, honestly and fairly. Elements of a procurement culture that promote and demonstrate high standards of probity include the following: Acting in a manner that is consistent with a public authority’s code of conduct;
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