Logistics EV302.doc

Within the venue they also had signs with the

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Within the venue they also had signs with the different sectors of the arena, signs showing the toilettes, the exits, the cloakroom and the food & beverage facilities. The signs were made clear and most of them were lit so people could spot it easier. There were maps located inside the venue showing people where to find all the different kind of facilities and how they could get to it. Food and Beverage As the performance was two hours long they had a break in between. Also some people usually go earlier to the event just to get there before the crowd. Food and beverage was provided at the venue at different locations. The venue was in charge of organising this, contacting their suppliers to bring all the necessary food and beverage there. Their main contact is Intercontinental. They provide an area for food & beverage with all kinds of soft drink, chips and sandwiches. There are about 10 areas where this is provided / distributed all over the venue. This was very important to have at different areas of the venue so people wouldn’t have to wait for a long time to buy something due to the fact that the break was only 30 minutes. Storage area was also provided for the food & beverage staff to keep all the drinks and sandwiches. Each area was closed off so people could not enter and there were refrigerators provided for the drinks. 8
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Flow The flow of the audience, artists and equipment had to be very well organized. The logistics manager had to make sure that in case of an emergency how will the flow of all the staff, performers and guests be. All emergency exits had to be lit with signs so people would know which way they can go. This is always a huge concern when organizing events. Getting so many people out of a huge venue like this is not easy especially because a lot of people start panicking. The main objective for the logistics manager is getting everyone out of the venue on time. To do this he need reliable staff that will help manage the crowd and direct them to the exits. An accreditation system is required for the operational and security to ensure that only authorized people can access some areas within the venue. Giving them security cards, or some sort of wristbands to ensure that only these people enter the restricted areas can control the movement of these people. Another thing that needed to be taken into consideration was the flow of disabled people. The venue is already set up for this, providing wide corridors and elevators for people in wheelchairs. Media requirements The effect that event logistics by media coverage has on the event shouldn’t be overrated. The organizers need to take into consideration the logistical problems that can occur with the different media going. This event was recorded and later broadcasted by the national Hungarian television ‘M1’. The organizers had to keep in contact with the commercial director of the arena who has the exclusive right to authorize and control the commercial recording, broadcasts as well as the media present in the area. They had to make sure that this wouldn’t distract the performers since television cameras need special lighting that can shine directly into the eyes of the performer and it can even distract the audience. To avoid this from happening they
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