2 why do you want to present it answer to these

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2. Why do you want to present it? Answer to these questions will help identifying in problem that lead to the writing of the report and the determining the purpose of the report. The problem may be written down in the form of a statement. Expressing the problem in the words will provide clarity of purpose and helping writing the report systematically. Defining the purpose of the report will give it direction and make it focused. Identifying the specific purpose of reports involves identifying and observer able measureable action that the readers would after reading the report. The writer’s purpose should match the audience’s needs, knowledge, expectation, & interests. It should focus on audience behaviour and restate the theme of the report. Determine the scope of the report In order to kept the report precise and to the point, the amount of information gathered should be limited to the most essential and important facts. It is important to define a reasonable scope of the report. By determining the scope of the report, the writer will be able to scope of the report should be narrowed down and made specific so that reasonable length is maintained. Determine the needs of the audience When a report is begin planned, the writer should know who will eventually read it . However, many report writers ignore their readers. A report will be effective only if the writer is able to connect his/her purpose with the interest and needs of his/her readers. When planning a report, the writer should think from his/her readers’ perspective. He/she should avoid making false assumption about his or her readers and should strive to be practical and rational. The following questions are relevant in this connection context. Who is the audience? (Age, education, subject knowledge, professional afflation, status, reference, biases, attitude, interest, language level, and so on.) How is the report relevant to the audience? What is in it for the audience? What does the audience expect from the report? How much background information will the audience need? Answer to this question will provide essential information about the readers that will help the writer to make important discussion about the content, the nature of information that he/she needs, and the level of language that he/she should use in his/her report.
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254 Gather all the information Once the problem and the purpose has been ananlysed, the scope is defined, and the audience has been analysis, the writer is ready to gather information. As he/she knows what he /she is looking for, he/she may not find it very difficult to gather information. He/she may gather information through primary source, (discussion, interviews, observation, surveys, questionnaires, experiments, and so on) or secondary source, (internet, reports, books, journals, distraction, magazines, pamphlets, news papers, and so on). However, it is important to insure that the information is accurate, bias free, current, and relevant.
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