Though not the typical in a Board of Directors handbook, your handbook could include information on expectations, fundraising goals, the commitment required to obtain the fundraising goals, meeting schedules set out one year in advance for all board meetings and committee meetings with staff biographies included. Your Board of Directors handbook should include: 1.The organization Mission statement and Vision statement 2.The organizations organizational chart 3.The organizations not for profit incorporation document 4.The organizations by laws as filed within the province they reside 5.Any by law changes made to the by laws and copies of the approved changes 6.The organizations corporate liability insurance policy 7.The organizations general insurance policy 8.A brief history of the organization 9.The organizations policy and procedures handbook
▪▪▪▪▪▪ 510.The organizations committees and responsibilities for the committees 11.The organizations staff contracts and job descriptions 12.The most recent financial statements of the organization 13.The sources of funding for the organization and the reporting process for those funds 14.Any additional contracts the organization uses (artist exhibition contracts, consultant contracts, rental agreements, facility use agreements) Mission Statement and Vision Statement As an organization, your mission statement and vision statement should be found within your incorporation papers. In addition, the mission and vision statement may also be found on grant applications or on your website. If your organization does not have a mission statement, the following elements can be included in a mission statement. Their sequence can be different. It is important, however, that some elements supporting the accomplishment of the mission be present and not just the mission as a "wish" or dream. Typically, your mission statement is no longer than four sentences. Purpose and values of the organization. Who are the organization's primary "audience" (stakeholders). What are the responsibilities of the organization towards these "audiences"? What are the main objectives supporting the organization in accomplishing its mission? A vision statementis a vivid idealized description of a desired outcome that inspires, energizes and helps you create a mental picture of your organizations goals. The vision statement is much longer than a mission statement, but uses the mission statement as the base guideline and sets out how to accomplish the mission statement. The Organizational Chart Each organization has its staff and contractors and inherently understands the reporting process. However, to better assist new staff, and of course, a Board of Directors, the organizational chart should be included in your Board of Directors Handbook. There are many different
▪▪▪▪▪▪ 6organizational charts. If your organization does not have an organizational chart, there are several organizations on line that are available for free to develop your organizations specific chart.
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- Fall '15
- Management, Chairman, executive Director, Non-executive director