The list of types of work should be a part of the contract and only items

The list of types of work should be a part of the

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provided identifying the type of work to be completed by the contractor. The list of types of work should be a part of the contract and only items complying with the specifications of these types of work would be reimbursable. · Summarize term contracts quarterly by giving types of work completed or in progress. Quarterly reports would be reviewed by approving authorities. · Restrict dollar amounts that building managers could authorize on their own authority. · Require periodic reviews of field office procurement, especially (1) contracts in excess of a stated amount and (2) types of problem contracts such as the term contracts. Inspection · Require an inspection report on every term contract on a monthly basis giving the status of each item being worked on. · Have the inspectors report to an authority other than the contracting authority (the building manager), possibly a regional engineer. · Have inspection reports prepared on a time and material basis with specific identification of quantities, locations, quality, etc. · Assure that inspectors have technical ability to perform meaningful inspections. · Where specifications are included in work orders, specifically identify the specifications observed of work inspected. Do not merely state that the work performed conforms to work-order specifications. Payment · Assure the payment operation reports to an authority other than that supervising the procurement activity or the inspection activity. · Require each payment to be supported by a copy of the work order (contract) or a reference thereto that is reviewed when payment is made: a receiving report (if materials are delivered), an inspection report, and a certified vendor's invoice (originals one). · Recompute all arithmetic on the documents and assure that items procured are authorized. Check prices and terms of delivery and of discounts to work order and contract.
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  • Summer '14
  • Janes Smith
  • GSA

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