National Center for State Courts Sample COOP Plan Draft 1 112006Updated 1807 10

National center for state courts sample coop plan

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National Center for State Courts Sample COOP Plan Draft 1 11/2006Updated 1/8/07 10
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AStrategic Plan for a Comprehensive Emergency Management Program m Part II - Appendix AA S ECTION 2 - COOP P LAN T EMPLATES This section provides a description of operational actions for activation and recovery activities. The templates form the completed COOP Plan that provides a combination of detailed and operational information critical to the successful implementation of the Plan. Coop COOP Plan Elements 1 : . Alert and Notification This Element sets forth policies and procedures for the formal emergency notification to employees through a system or variety of systems that an incident may or has occurred. The alert and notification system also provides response directions to employees and external stakeholders regarding acquisition of future information. The systems may include, but are not limited to, an organization’s emergency telephone notification system; public announcement system; broadcast email; automated telephone messaging; call trees; in person contacts; or use of contracted alert and notification services. 2 : . Essential Functions Essential functions are those court functions that, if not performed, would result in failure of the court or court unit’s mission. When considering which functions are essential, they should be prioritized according to their impact on life, death, and freedom (vis-à-vis detention), and those that are required to maintain civil authority and public safety. Each court office/department should identify and prioritize its essential functions, and essential functions team including alternates . 3 : . Order of Succession Order of succession ensures a seamless court command structure so that all internal and external stakeholders always know who is in charge. While Order of Succession and delegations of authority are often closely linked and are considered vital records of the court because they identify the leadership or ‘next-in- command’ structure, and provide for specific authorities, they do not serve duplicate purposes and should be treated separately. For example, the successors, who most often are in decision making positions and effe c df t policy, may not be the same person delegated authority to address administrative matters such as payroll or procurement. Orders of Succession should be written and are in effect only until the primary command structure is resumed. Order of succession and delegations of authority are closely linked and considered vital records of the court because they identify the ‘next in command’ and ensured a seamless leadership and decision-making structure; however, they usually do not serve duplicate purposes and should be treated separately. For example, the successors may not be the same person delegated authority to approve time and attendance, or purchase goods and services.
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