2 Ensure logs of activities are up to date Brief Mayor 3 Identify less critical

2 ensure logs of activities are up to date brief

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2. Ensure logs of activities are up to date. Brief Mayor. 3. Identify less critical business processes requiring recovery: Discuss priorities with Area representatives Coordinate with Facilities & Services. 4. Develop detailed budget of expenditure requirements. 8 | P a g e
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2.1 Suggested Meeting Agendas Preliminary Meeting 1. CMT Support Team Role and responsibility How they can assist 2. Briefing of CMT Members by Crisis Manager Most current information to hand Get update from all Areas 3. Immediate Issues Staff injuries Phones Have they been diverted? IT equipment Are servers operational? Building security 4. Message to staff How are staff being informed answering machine media staff briefing 5. Access to the Building Affected building availability Preliminary / detailed damage assessment who should go? protective gear 6. Specify information requirements Resumption cost options Staff relocation options 7. Further notifications to be initiated 8. Date, time and purpose for next meeting 9 | P a g e
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Crisis Strategy Meeting 1. Crisis Manager introduction 2. Team reports on information gathered 3. Summarise options 4. Devise strategy options 5. Formulate recovery strategy 6. Break recovery strategy into tasks 7. Allocate tasks 8. Determine Area expenditure guidelines 9. Date and time for first Status Meeting. Restoration Meeting 1. Crisis Manager summary of events so far 2. Staff / Counselling update 3. Business Issues Business priorities Options available Short term Medium term Long term 4. Media response to the situation 5. Individual Area reports 6. Allocate tasks 7. Determine Area expenditure guidelines 8. Date and time for next meeting. 10 | P a g e
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3. IT AND COMMUNICATION/FINANCE Finance Finance is responsible for financial administration following a crisis and arranging for cash to be available. Specific responsibilities include: providing administrative resources for emergency finance and purchasing; ensuring contractor payments are processed promptly; supporting and controlling purchase procedures/guidelines; maintaining special Business Recovery expenditure codes, obtaining emergency funding, and recording all payments and orders placed; providing, maintaining and controlling a cash float where required, or reimbursing officers for cash expenses; establishing emergency communicating facilities, emergency power supplies, phone connection (or mobile phones) and staff amenities are available; maintain a record of any external services or equipment received to ensure adequate accounting for costs at a later date. IT Communications IT/Communications is a critical supporting activity for Council operations. IT Communication activities which may need to be undertaken include: Notifying external providers of the event and identifying remedial action strategies.
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