6 hiring manager screens the resumes and application

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6. Hiring manager screens the resumes and application received via interoffice mail. Hiring manager logs in to the automated system and checks the resume and application. Since the system screens the applications, hiring managers just check the errors and sort out the best qualified applicants. 7. Ted receives info and feedbacks from hiring manager Administrative assistant Reads feedbacks written by hiring managers in the new automated system. Automated system makes the process more efficient for hiring manager and administrative assistant. 8. Ted schedules the interviews based upon the availability and notifies the applicants and interviewers. Administrative assistant Automated notification is sent out to applicants and interviewers. Notification process can be done in one click and to multiple people at the same time; which has to be done separately in manual process. 9. Ted gets the response from interviewers and forward it to the recruiter. Administrative assistant Interviewers will update the results and feedbacks into the system. Whatever the interviewers’ input in the system becomes instantly available that anyone who has access to the system can log in and check. 10. Paul briefs administrative assistant what’s going to happen next Recruiter Recruiter puts the comment in the system and administrative assistant gets automated notification. It again saves the time which takes employees to do back and forth to communicate or deliver the paperwork. 11.Ted sends the denial letters to those who did not get selected for the position. Administrative assistant Applicants who did not get selected can get automated denial letter. It meets the applicants’ expectation and time since they are instantly notified by the system. They even can check the comments written by the recruiters. 12. Ted prepares offer letter based on information from recruiter and puts in the mail to the chosen candidate. Administrative Assistant Prepares job offer letter by selecting information needed for specific candidate; system completes the template with stored information, More efficient offer process presents positive image to applicants and decreases time needed to prepare
8 and Ted reviews and emails to candidate. offer letter, and enable CIC to hire in advance of the competition. Expected Improvements Since the necessary information will be available in one place, it will be easier for stakeholders and applicants to collaborate and communicate with each other; on top of that, it will make workflow more efficient and foster stronger relation with applicants or future employees. Area Current Issues (from the Case Study) Improvements (due to use of technology) Collaboration: The Hiring Manager states that he isn’t as responsive to HR as he could be since recruiting is only one of the many areas he is responsible for. Therefore, he depends on Recruiters to stay on top of the recruiting process.

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