Organizations must ensure this information is relevant and pertinent. Redundant data, incorrect
or non-updated data needs to be addressed and corrected. An HRI system should be able to
achieve the following in regards to data collection: improvement of the accuracy and availability
of data; track people as they move through the workforce system; decrease the labor required to
maintain the HRIS; quickly aggregate and use data; and report on and analyze data regularly
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As evident in the above section, many employees/users need different types data
contained within an HRIS software system
. Some employees look at data presented and use it for
reporting or for their own collection purposes, others may just input information and some use it
to make key decisions for a company. Each user has their own specific purposes and needs and
Motors and More Inc. needs to be cognoscente of these uses and design different access levels.
The company needs to develop column level security in order to ensure that the data that is
needed cannot be manipulated.
This type of security would still allow a user to see data but no
changes could be made. For example, an accountant does particularly need demographic
information, should they not have unlimited access to the demographic page. Vice versa, a
manager does not need access to payroll functions.
IT and management must partner together to
restrict access to unnecessary data. This requires a full understanding of each employee’s job
duties. It may require numerous testing sessions with employees to see which data they must
have accessible. Though this may be a stringent process the end result will be a fully functioning
system that only allows those to see what is needed.
Finally, confidentiality and privacy must be included in the plan for an HRIS software
system. This should be one of the topic features of an HRIS system for Motors and More Inc. to
focus upon. “First, physical access to the DBMS and application server needs to be limited so
that machines cannot be destroyed or logged into directly”
(Bedell, Caniff, & Wyrick , 2014).
This implies that there should be strict security that can withstand hackers and others trying to
gain access to information. An outside user should be unable to easily gain access. Internally,
there should be select users and Administrators that serve as an additional security. Passwords
and strict guidelines regarding the sharing of data should be in place.
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Implementing and choosing an HRI system for an organization can be a tedious task.
Many organizations do not see the value of the system because they don’t understand what they
are designed to do.
They don’t understand how the system can help the organization strategically
and in the long run save valuable money and resources.
Motors and More Inc. should see their
potential HRI system as support for their growing organization.
In deciding of whether to create
