Organizations must ensure this information is relevant and pertinent Redundant

Organizations must ensure this information is

This preview shows page 85 - 88 out of 95 pages.

Organizations must ensure this information is relevant and pertinent. Redundant data, incorrect or non-updated data needs to be addressed and corrected. An HRI system should be able to achieve the following in regards to data collection: improvement of the accuracy and availability of data; track people as they move through the workforce system; decrease the labor required to maintain the HRIS; quickly aggregate and use data; and report on and analyze data regularly
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Motors and More Inc. 86 As evident in the above section, many employees/users need different types data contained within an HRIS software system . Some employees look at data presented and use it for reporting or for their own collection purposes, others may just input information and some use it to make key decisions for a company. Each user has their own specific purposes and needs and Motors and More Inc. needs to be cognoscente of these uses and design different access levels. The company needs to develop column level security in order to ensure that the data that is needed cannot be manipulated. This type of security would still allow a user to see data but no changes could be made. For example, an accountant does particularly need demographic information, should they not have unlimited access to the demographic page. Vice versa, a manager does not need access to payroll functions. IT and management must partner together to restrict access to unnecessary data. This requires a full understanding of each employee’s job duties. It may require numerous testing sessions with employees to see which data they must have accessible. Though this may be a stringent process the end result will be a fully functioning system that only allows those to see what is needed. Finally, confidentiality and privacy must be included in the plan for an HRIS software system. This should be one of the topic features of an HRIS system for Motors and More Inc. to focus upon. “First, physical access to the DBMS and application server needs to be limited so that machines cannot be destroyed or logged into directly” (Bedell, Caniff, & Wyrick , 2014). This implies that there should be strict security that can withstand hackers and others trying to gain access to information. An outside user should be unable to easily gain access. Internally, there should be select users and Administrators that serve as an additional security. Passwords and strict guidelines regarding the sharing of data should be in place.
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Motors and More Inc. 87 Implementing and choosing an HRI system for an organization can be a tedious task. Many organizations do not see the value of the system because they don’t understand what they are designed to do. They don’t understand how the system can help the organization strategically and in the long run save valuable money and resources. Motors and More Inc. should see their potential HRI system as support for their growing organization. In deciding of whether to create
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