DSST Technical Writing study notes - final

Evidence of the identity of the contracting party but

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evidence of the identity of the contracting party, but rather to additionally provide evidence of deliberation and informed consent. This is why the signature often appears at the bottom or end of a document. Salutations – A salutation is a greeting, in particular a formal greeting used in a letter. Salutations usually take the form "Dear [recipient's given name]". For each style of salutation there is an accompanying style of valediction. The word valediction is commonly used in English to refer to a complimentary closing - a courteous, formulaic phrase preceding the writer's signature that expresses the writer's good will toward the recipient. The salutation of "Dear" takes precedence in both British and American English, usually in both formal and informal correspondence, for example "Dear Mr. Smith" or "Dear John". Whereas a comma follows the salutation in British English, a colon is used in formal correspondence in American English. If the name of the intended recipient is unknown, "Dear Sir/Madam", "Dear Madam/Sir", "Dear Sir or Madam", "Dear Madam or Sir" or "Dear Sirs" is often used, though the latter is archaic. Forms of address are typically followed by a period (e.g. Mrs.) and the person's family name (e.g Mrs. Smith, Mr. Smith, Ms. Smith, Miss Smith). Professional titles such as "Professor" or "Doctor" are often preferred over social titles. Dignitaries are addressed by their titles, e.g. "Dear Lord Mayor". Judges are often addressed as "Honorable". "Miss" is generally reserved for unmarried women. "Ms." is for cases in which the marital status is either unknown to the writer or is irrelevant. For example, if you are writing a business letter to submit a bid to a female purchasing agent, "Ms." is entirely appropriate. However, if you are sending out a dinner invitation, "Ms." is probably inappropriate, unless you happen to know that is the recipient's preferred method of address. "Mrs." is reserved for married women, and usually only those who have taken their husbands last name. In older conventions, "Miss" is always for unmarried women and "Mrs." is for married women. "Ms.", in such cases, is non used.
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Headings – There are first, second and third-level headings Headings are the titles and subtitles you see within the actual text of much professional scientific, technical, and business writing. Headings are like the parts of an outline that have been pasted into the actual pages of a report or other document. Headings are an important feature of professional technical writing: they alert readers to upcoming topics and subtopics, help readers find their way around in long reports and skip what they are not interested in, and break up long stretches of straight text. Headings are also useful for writers. They keep you organized and focused on the topic. When you begin using headings, your impulse may be to slap in the headings after you've written the rough draft. Instead, visualize the headings before you start the rough draft, and plug them in as you write.
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  • Winter '12
  • None
  • Passive voice, Writer

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