Its not enough to just have a plan It is critical to seek to understand what

Its not enough to just have a plan it is critical to

This preview shows page 24 - 27 out of 106 pages.

It’s not enough to just have a plan. It is critical to seek to understand what your stakeholders’ desire both spoken and unspoken. The expectations must be carefully managed from beginning to end. Every team and project varies in its rate of change, so picking the most advantageous communication channel, frequency and making sure it’s effective is a point which the author gained from this event (workfront.com, 2018). Communication is a constant, error on the side of over communicating as there are always people that didn’t hear, understand or make connection when they heard it the first time. Enura Indula (COL/A - 060329) Professional Practices Assigment - 1 9
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3.1 Communication Plan Communication Plan of the Group: Communication Type Objective of Communication Medium Frequency Audience Deliverable Format Kickoff Meeting Introduce the team and the training event. Review project objectives and management approach. - Face to Face Once - Project Team - Stakeholders - Agenda - Meeting Minutes - Soft copy archived on SharePoint site. Project Team Meetings Review status of the project with the team. - Face to Face - Conference Call Weekly - Project Team - Agenda - Meeting Minutes - Project Schedule - Soft copy archived on SharePoint site. Monthly Project Status Meetings Report on the status of the project to management. - Face to Face - Conference Call Monthly - Project Team - Slide Updates - Project Schedule - Soft copy archived on SharePoint site. Project Status Reports Report the status of the project including activities, progress, costs and issues. - Email Monthly - Project Sponsor - Project Team - Stakeholders - Project Status Report - Project Schedule - Soft copy archived on SharePoint site and project website. Table 1 - Communication Plan The best example for the effective communication took place when the team went to search for a school. According to the above paragraphs, the team conducted a contingency plan and executed it well. The author took a main role in that execution because the other team members were so desperate and down after the first disapproval. Then the author led the team for the second school. The incident, which took place at the school premises, is a good example for the effective communication. The author handed over the proposal to the school principal and she went through it. While she was reading the proposal, the author took a different route and filled the principal’s mind with the benefits, which they will gain from this training event. The author enlarged the need of a training event to the school at that time because the school indeed needed a computer literacy training event at that moment. The group knew all the weak areas in the school Enura Indula (COL/A - 060329) Professional Practices Assigment - 1 10
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working area because they did a research to make the contingency plan. This contingency plan came excessively handy at the end of the day as the principal of St. Clair’s College gave the approval to have the training event on a given date.
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