goods_and_service_procurement_practice_guide.doc

Therefore all public sector buying staff or

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Therefore, all public sector buying staff or procurement officers need to ensure all dealings with buyers would withstand public scrutiny on probity and accountability. Providing Advice to Potential Respondents Optima Centre Tendering Enquires Questions regarding accessing/receiving Request documents or how/when to submit Request documents should be referred to Tendering Services at the Optima Centre on (08) 6551 2020. If the public authority has their own established physical and/or electronic tender box, these questions should be directed to the contractual/routine enquiries person nominated in the Request/quote document. 39 Ver. December 2017 Appendix
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Request Contractual or Policy Enquiries Questions regarding the Request, or contractual or policy enquires should be referred to the contractual/routine enquiries person nominated in the Request/quote document. Straight Forward Technical Questions Regarding the Specification/Scope of Works The technical enquiry contact can respond verbally to technical enquiry questions if: The question does not require further clarification in the Request document; and/or There is no new information provided. Questions Requiring Further Information or Clarification Where questions result in an answer that: Necessitates clarification of the Specifications/Scope of Works; Includes information that is not included in the Request document; or May give any respondent an advantage over other respondents then an addendum to the tender/Request must be issued. If it is necessary to issue an addendum the technical enquiries contact should inform the contractual/routine enquiries person nominated in the Request/quote document. It is important to note that the Request closing date may need to be changed if an addendum is issued towards the end of the tendering period and a substantial change to the Request document has occurred. Questions Register Form The technical enquiries contact should keep a register of all questions received. An example register form is shown below. It is good practice to also ask potential respondents to e-mail more complex questions to the contractual and routine enquiries contact stipulated in the Request/quote document. The potential respondent should be informed that the answer to their questions will be responded to and that they may be issued as an addendum to all potential respondents to ensure equity and fairness between all bidders. Enquirer Details Request Response 40 Ver. December 2017 Appendix
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41 Ver. December 2017 Appendix
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Appendix – Evaluation Panels Public authorities are required to establish an evaluation panel for purchases above $50,000 or where the evaluation of the bids is based on a qualitative assessment of selection criteria.
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