Implement the optimize b capabilities 2 implement

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Implement the Optimize B Capabilities 2) Implement eProcurement at a set of Pilot Agencies 3) Implement Strategic Sourcing at SPD The team took a look at system capabilities, module demands and the system requirements listing generated by the State before the Health check. Based on this set of analysis, the team decided for a scope change to pursue the implementation of eProcurement at a set of State Pilot Agencies. The team will be going for certification of funds for Planning Phase activities related to implementing eProcurement in November of 2009. The Implementation of the eProcurement module is designed to address the following goals: Implementing the eProcurement Module will help improve business processes in terms of efficiency and effectiveness Implementing eProcurement will address yet to be completed Health check recommendations Implementing eProcurement will address and resolve Audit findings Phase II will maintain continuity and momentum gained and achieved by the successful implementaiton of Phase I Workflows and delivered on line inquiry (reporting) capabilities will provide further transparency and consistency in metric reporting Workflows and supporting business processes delivered with eProcurement will enhance internal controls related to procurement activities Goals of the Project Eliminate and or reduce current manual work overload Significantly improve efficiency of procurement process Enable strategic sourcing through the process of capturing spend patterns and product usage across the state. Allow access and use/improve efficiency of state agencies as well as local public body procurement processes P AGE 6
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eP ROCUREMENT & S TRATEGIC S OURCING Reengineer SPD business processes to maximize utilization and benefits of an electronic procurement system Provide automation to two of the current intensive manual business processes; Solicitation Release and Vendor Notification (Reference - workflow diagrams attached in Appendix A) Conduct an Oracle Health Assessment to define current state of procurement software implementation and document final business requirements. The health Assessment deliverables are; 1. Perform an in-depth discovery of SPD current and planned business processes (with particular attention paid to two workflows provided by the State which shows Vendor Notification and Solicitation Release processes). This will include an assessment of the Application with respect to business process flows, data volumes, application configuration setup, interfaces, security, reporting, and customizations; 2. Conduct on-site interviews with State key personnel to further identify issues related to use of the Application; 3. Identify the basis for SPD planned business process changes; 4. Provide recommendations regarding the use of the eProcurement and Strategic Services Application based on current issues related to the Application and planned
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