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most basic way of sharing Power BI content. This method is called Dashboard Sharing. Dashboard sharing is the easiest way of sharing; however, it is always the best way of sharing. In this post, you’ll learn how this method works, you will learn about the pros and cons of this method, and scenarios of using it. Power BI Content Owner Before going through the dashboard sharing, you need to understand the content security in Power BI. When you publish a *.pbix report into Power BI website, especially when you publish it under “My workspace”,no one else will see or have access to your report. It would be only you who has access to it. Then you can decide whom you want to share this report. Every Power BI content (report, dashboard, or dataset) has an owner; content owner is the person who created and published that content into Power BI. The owner has full
Power BI from Rookie to Rock Star –Book one: Power BI Essentials 220 | P a g e access to the content of Power BI. One of the accesses that the owner has is to share the content with others. How Dashboard Sharing works? What dashboard sharing as the name of it explains is based on a dashboard. You can only share a dashboard with this method, not a report. Consider that you have a dashboard like below screenshot, and you want to share it. There is a share link at the top right corner of the dashboard. Dashboard sharing have very few options to set and is very simple to configure. You need to add the email address of people whom you want to share this report. You can also write a message for them to know that this report is shared with them. There are two options to set; •Allow recipients to share your dashboard •Send email notification to recipients You can decide if people that you shared this dashboard with are also allowed to share it with others or not? And you can also choose if you want them to receive an email notification when you shared the dashboard with them or not.
Power BI from Rookie to Rock Star –Book one: Power BI Essentials 221 | P a g e
Power BI from Rookie to Rock Star –Book one: Power BI Essentials 222 | P a g e After configuration, then you can click on the Share button. The recipient will immediately have access to the report. If you selected “Send email notification to recipients”,they will receive an email. Otherwise, they get a notification in Power BI itself. When they login to the service (), they can find this dashboard under “Shared with me” section.The recipient can click on the dashboard to view it. Two Levels of access With dashboard sharing, users will have two levels of access; Read, or Read and reshare. If you give them access, without selecting the option “Allow recipients to share your dashboard”,then this access is Read. If you choose the option mentioned above, then the access is Read and reshare.