policy-ppcs-annex-b.doc

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separately from any documents they may be contained within as the scanner resolution settings may need to be different. 15.12 Governors/Directors of Contracted Prisons must ensure that prisoners have ready access to their parole dossier as frequently as the facilities and resources of the prison allow. In deciding how prisoners have access to their dossiers, the OMU Manager (or equivalent) should bear in mind the possible effect on the prisoner, the establishment and victims should the contents of the dossier become widely known. Particular care should be taken in those cases where there are vivid accounts of the offence, the cases are notorious, or those relating to sexual offences and where there is victim information in the dossier; particularly a Victim Personal Statement or victim representations which are to be disclosed to the prisoner. It would not be appropriate for any other prisoner to have sight of such information. Establishments may consider it more prudent to allow the prisoner access to the dossier only at times when the prisoner is locked in his or her cell, for example at lunchtime or overnight. Week 1 15.13 The Parole Board reviews the case on the papers. If a decision is taken on the papers, this will be returned to PPCS review team, who will issue the result to the establishment, the prisoner’s legal representative and the OM, who should provide details to the VLO, where appropriate. The result will be loaded onto PPUD by PPCS. 15.14 The establishment must ensure that the decision is served on the prisoner within one working day of receiving it. PSI 17/2013-PI 07/2013-AI 09/2013 UNCLASSIFIED ISSUE DATE 11/07/2013
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UNCLASSIFIED PAGE 42 15.15 The establishment is responsible for drawing up and issuing the release licence. All licences must be explained to and signed by the offender prior to release. All licences contain standard conditions but may also contain additional conditions imposed by the Parole Board. For the process for issuing and amending licences refer to PSI 40/2012 - Licences and Licence Conditions. 15.16 In those cases where the Parole Board declines to re-release the prisoner, the initial assessment process set out in paragraphs 14.1 to 14.8 will re-commence. 15.17 In cases where the Parole Board decides that it is appropriate to refer the case to an oral hearing, the processes in paragraphs 16.1 to 16.15 apply. Court Cases 15.18 Where an offender has outstanding criminal charges, the PPCS case manager must also monitor the progress of these charges by liaising with the CPS and HMCTS. Once an outcome is known, this will prompt a review of the prisoner’s case, using Annex K . Fixed Term Recall – Executive Release by the Secretary of State before the expiry of 28 days 15.19 The Secretary of State also has the power to re-release a FTR offender any time before the end of the 28 day period. If arrangements are in place earlier which would increase the offender’s motivation to comply or reduce the likelihood of further failure on licence the
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