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Part a meeting you are required to engage in

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Part A: MeetingYou are required to engage in discussion with the client and identify their requirements. Themanagement has requested you to arrange a meeting with the CEO (trainer/assessor) and Manager(any one student: role to be allocated by trainer/assessor) of“The Traditional Aussie Food” toidentify their change requests.The meeting is to be conduted based on the “Communication plan” prepared as part of assessmenttask 2.Before the meeting, you are required to prepare a meeting agenda based on communication planand distribute it at least 2 days prior to scheduled meeting. The template for meeting agenda is givenbelow. You are required to email the agenda to the client. The email addresses will be provided toyou by the trainer/assessor.During the meeting, you are required to:Identify the clients requirements using active listening and questioning techniques to elicittheir views and opinions.Ask them of the change request.At the end of the meeting, tell them the process that will take place after you (ProjectManager)submit change request to the CCB board and the Project Sponsor.During the meeting, the clients will:BSBPMG414_BSBADM405 Assessment Tool V3 Issued 6/3/2019Page 37 of 46
Assessment ToolUnits of competency:BSBPMG414 Apply project information management andcommunications techniquesDisuss the change request and explain the reasons for the change.Tell that that they agree to pay the additional cost of adding these features.Document meetin minutes and distribute to all the partiicpants.MEETING AGENDA TEMPLATE:Meeting/ProjectName:Inventory Management SystemsDateofMeeting:(MM/DD/YYYY)29/03/2019Time:2:30AmMeeting Facilitator:Project ManagerLocation:Meeting room N 11. Meeting ObjectiveThe general objective of this meeting will be carried out under the request of the client, which requests theinclusion of items under the inventory system.2. AttendeesNameDepartment/DivisionE-mailPhoneIngrid CastellanosProject Manager[email protected]com.au0452476839OscarCostumer[email protected].com.au0478640049YoungCeo[email protected]au04564560963. Meeting AgendaTopicOwnerTimeThe client makes the request that the inventory system include anadditional item in which a checklist is provided weekly where therestaurant's inventory entries and exits are evidenced.Costumer1 DayBSBPMG414_BSBADM405 Assessment Tool V3 Issued 6/3/2019Page 38 of 46
Assessment ToolUnits of competency:BSBPMG414 Apply project information management andcommunications techniquesThe request will be made to the work team and the sponsor whowill be the person in charge of informing us about the approval ofthis request, under the response of the sponsor and the CCB willbe informed by an email to the client indicating:ApprovalWorking timeAdditional budgetProject Manager3 Days4. Pre-work/Preparation (documents/handouts to bring, reading material, etc.)DescriptionPrepared byMeeting minutes format, Status reportProject ManagerStatus reportProject ManagerProject ScheduleProject ManagerCosts

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Term
Fall
Professor
N/A
Tags
Project Management, project manager

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