The selected vendor is notified.
The goods are shipped and brought to the organization.
The goods are received and then put away/stored.
An invoice is received from the vendor.
After the tolerances/verifications have been are met, a payment is made according to the terms agreed to on
the purchase order.
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Requisitions can be created indirectly in the following ways:
Via
materials planning and control
The component
Consumption-Based Planning
suggests materials that need to be ordered on the basis of past
consumption or usage figures and existing stock levels. The order quantity and the delivery date are
determined automatically.
Via
production orders
(from the component
PP Production Planning and Control
).
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Purchase requisitions are internal documents used to ask your purchasing department to procure a particular
quantity of a material or a service for a given time frame.
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A quotation is legally binding on the vendor for a certain period.
A quotation consists of line items which specify the total quantity, cost and delivery date of an offered material
or service.
Determining which vendors to send RFQs to is the first step.
The system can help you to choose which vendors are to receive an RFQ if some or all of the information set out
below is available:
Info records
Source list
.
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Price level
This sub-criterion compares the relationship of a vendor's price to the market price. If the vendor's price is lower
than the market price, the vendor receives a good score; if it is higher than the market price the vendor is
assigned a poor score.
Price history
This sub-criterion compares the development of the vendor's price with the market price.
Goods receipt
This sub-criterion is used to evaluate the quality of the material that the vendor delivers. Quality inspection
takes place at the time of goods receipt.
Quality audit
This sub-criterion is used to evaluate the quality assurance system used by a vendor/company in manufacturing
products.
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The purchase order can be used for a variety of procurement purposes. You can procure materials for direct
consumption or for stock. You can also procure services.
You can use purchase orders to cover your requirements using external sources (i.e. a vendor supplies a material
or performs a service). You can also use a purchase order to procure a material that is needed in one of your
plants from an internal source, i.e. from another plant.
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If a material is delivered for a purchase order, it is important for all of the departments involved that the goods
receipt entry in the system references this purchase order, for the following reasons:
- Goods receiving can check whether the delivery actually corresponds to the order.
