Include what tasks need to be done and the order in

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CRICOS: 02992EYou should ask the following questions:What is the purpose of the job?What are the measures of success?What is exceptional performance?What are the priorities and deadlines?What resources are available?What costs are acceptable?How does this relate to other people?78
CRICOS: 02992EUse technologyefficiently and effectivelyto manage workpriorities and commitments79
CRICOS: 02992EA 'To-Do List' is a list of all the tasks that you need tocarry out.It consolidates all the jobs that you have to do intoone place.You can then prioritise these tasks into order ofimportance.‘To-Do Lists’ are essential when you need to carryout a number of different tasks or different sorts oftasks or when you have made a number ofcommitments.80
CRICOS: 02992EScheduling is the process by which you look at the timeavailable to you and plan how you will use it to achieve thegoals you have identified.By using a schedule properly you can:Understand what can realistically be achievedMake the best use of the time availableLeave time for things you absolutely must doAdd contingency time for 'the unexpectedMinimise stress by avoiding over-commitment to yourselfand others.81
CRICOS: 02992EMake a To-Do List for the tasks that you need toperform in order to achieve your goalsSet a priority to each task82
CRICOS: 02992EMicrosoft OutlookCalendar, TasksPersonal Digital Assistant(PDA)Tasks, appointments, accessibility, emailsCRM Database(Customer RelationshipManagement )Manage clients, contact details, sales orpurchase history83
CRICOS: 02992EEmailRegular contact with clients/staff, onlinemeetings, distributing documents, allcommunicationsInternetResearch, accessibility, contactsProject Management DatabaseTime management, contacts, timings,costings, financials84
CRICOS: 02992EFinancial ProgramDebtors, Creditors, Business Activity Statements(BAS), Wages, Superannuation etc.E.g. Automatic production of invoices on a set dateReminders about submissions dueTax, Super85
CRICOS: 02992EScheduling is best done on a regular basis.E.g. At the start of every week or month.Go through the following steps in preparing yourschedule:Identify time available for your work.Block in actions required to do a good job.Allocate time for important personal tasks.E.g. Visiting the gym, go for a lunch time walk or run86
CRICOS: 02992EReview your to do list.Schedule high-priority urgent activities, andessential maintenance that cannot be delegatedor avoided.Block in appropriate contingency time.What you now have left is your “discretionarytime”. This is the time available to deliver yourpriorities and achieve your goals.

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