The development of a Job Description for the new full time BSA office staff

The development of a job description for the new full

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brochure ready for distribution by the end of 2000. The development of a Job Description for the new full time BSA office staff member (Title: Administrative & Meeting Assistant) was coordinated by the Treasurer and submitted to Ohio State University for processing. It is anticipated that the new staff member will be hired and ‘ in place’ sometime this fall. All members are encouraged to submit budget ideas during the annual call for budget requests made in June/July of each year. This year $27,841.00 of special Initiative/project money will be made available from interest earned from the BSA Endowment Fund. Recommended Actions for FY 2000 2001 1) As the BSA Treasurer I recommend that the Society conduct an ‘operational audit’ of the Business Office. 8
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2000 Annual Report BSA Meeting Coordinator and the Annual Meeting Coordinating Committee Wayne Elisens, chair. Members: Peter Hoch, Barbara Schaal, Chris Haufler Submitted: Wayne Elisens, 6 August 2000 I. GENERAL COMMITTEE ISSUES The Annual Meeting Coordinating Committee did not confer on a regular basis during the 1999- 2000 term. The numerous and diverse tasks involved in coordinating and planning annual meetings were not facilitated by standard committee design. Instead, consultations and recommendations concerning meeting logistics were conducted through professional consultations with Ed Suddath (BSA meeting consultant), Jim Goodman (Conferon BSA account representative), and Caroline Spinner (Conferon BSA account planner), and with consultations with Jeff Osborn, Carol Baskin, Scott Russell, and the remainder of the EC. Recommendations, updates, and requests were forwarded directly to the EC for review and approval. II. BOTANY 2000 MEETING 1. General Meeting Planning and Personnel -- Numerous contracts and logistical items were reviewed, signed, and implemented in preparation for the Botany 2000 Meeting. The amount of work greatly exceeded projections and quickly superseded the personnel and clerical support of the BSA business office, committees, and officers. A recommendation was forwarded to the EC indicating that additional full-time help was required in the Business Office to assist with meetings-related items. Key personnel for Botany 2000 include: Clyde Calvin (BSA local rep), Keith Karoly (Botany 2000 Fieldtrip Coordinator), and Caroline Spinner (Conferon Account Planner). David Kramer coordinated staffing for the BSA booth. Since March 2000, Ms. Johanne Stogran, working out of the BSA business office, has been coordinating exhibitions and several other aspects of the meeting. Ms. Kim Hiser has been assisting with meeting logistics and, along with Ed Schneider, has been overseeing the meeting account and bookkeeping. 2. BSA contractual obligations -- BSA is the responsible financial organization for the planning and implementation of the Botany 2000 conference. In addition to the OCC and four hotel contracts signed in previous years, contracts reviewed and signed this year include: GES Expositions Inc. (decoration and exhibit preparation); Ewe, Me, & Co. (destination management company, transportation provider); Corcoran/Conferon Expositions Inc. (exhibitor sales and
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  • Fall '08
  • Finklerberg

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